Payroll & Benefits Specialist

We are seeking an experienced Payroll & Benefits Specialist who owns the end-to-end payroll function across multiple companies within a shared services environment.

This role is the single point of accountability for payroll accuracy, compliance, and delivery. It ensures bi-weekly payroll and benefits administration are executed flawlessly and on time. All processes are carried out in full compliance with federal and provincial regulations. 

Why Caivan?

Industry Leading Wages

Annual Paid Operations Shutdown (in addition to Paid Vacation Days)

Complimentary Daily Lunch Program

Free Parking

Onsite Training & Development Programs

Company-Paid Health & Dental Coverage

Coordinating Benefits

Life Insurance where applicable

Group Benefits & Perks (including Goodlife & Bell Mobile)

Use of ADP (HR Portal) – easily access your employee information, paystubs & schedule time off

Recognition Programs (contributions, milestones etc.)

Bi-Weekly Payments directly to your bank account

You Will Bring

REQUIRED

• 4+ years of experience in payroll and benefits
• Access to a reliable vehicle for daily use
• Valid Payroll Compliance Practitioner (PCP) designation

PREFERRED

• Post-secondary education in Business Administration, Finance, Accounting, Human Resources, or equivalent experience.
• Experience using HRIS and payroll systems (e.g., ADP)
• Knowledge of system workflows and data integrity best practices for 300+ employees and/or multiple corporate entities
• Proven ability to handle confidential information with discretion and integrity

Exceptional Skills Required:

• High level of accuracy and attention to detail in data processing and reporting
• Verbal and written communication, with the ability to explain complex payroll and benefits information clearly
• Strong analytical and problem-solving abilities; able to identify issues and make informed, data-driven decisions
• Excellent organization and the ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Self-motivated with the ability to work independently as well as collaboratively within cross-functional teams

 Key Responsibilities

• Own the full end-to-end payroll lifecycle for multiple corporate entities, including bi-weekly payroll processing, garnishments, benefits deductions, and tax withholdings.
• Act as the final authority and subject matter expert on payroll, time and attendance and benefit related matters.
• Take full accountability for payroll accuracy and timeliness, proactively identifying and resolving discrepancies before payroll is finalized
• Own payroll compliance, ensuring all tax filings, remittances, and year-end reporting (T4s, T4As, ROEs, WSIB, CRA and provincial requirements) are accurate and submitted on time
• Ensure accurate and timely processing of new hires, temporary workers, transfers, promotions, and terminations.
• Conduct regular payroll, benefits, and tax audits; identify risks, recommend improvements, and implement best practices.
• Maintain and govern payroll and benefits data integrity within HRIS/payroll systems (ADP), ensuring accurate employee records at all times. Leads the time and attendance processes, including review, validation, and system entry of employee hours
• Serve as the primary and trusted point of contact for all payroll and benefits inquiries, providing clear, timely, and accurate guidance to employees and managers
• Own and produce payroll-related reporting (weekly, monthly, quarterly, and year-end), including payroll summaries, WSIB, hours worked, and leave balances
• Administer employee benefit plans end-to-end, including enrollment, changes, leaves, and employee education
• Lead or contribute to payroll and benefits initiatives such as system upgrades, audits, process optimization, and policy improvements 
• At all times maintain confidentiality and protect sensitive employee information.
• Support HR initiatives and cross-functional projects, bringing a payroll-owner mindset to continuous improvement efforts.

Additional Notes

• Work at a computer for extended periods may be required
• Perform routine tasks with frequent data review and entry, ensuring accuracy and compliance
• Occasional additional hours may be required during payroll deadlines or special projects

We carefully review all applications and will contact candidates whose skills, experience, and qualifications most closely align with the requirements of the position.

We are committed to providing an inclusive recruitment process. If you require accommodation at any stage of the selection process, please contact Human Resources and we will work with you to meet your needs.