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We are looking for a reliable, detail-oriented and structured part-time Operations Assistant to support our team with administrative coordination and international procedures related to Spain.
This is a long-term support role for someone who is serious about their work, organized, and able to follow instructions carefully.
Main Responsibilities
1. Administrative & Documentation Support
Prepare non-complex formal documents (applications, letters, forms, CVs)
Organize and structure client documentation
Use AI tools for translation and drafting (all work reviewed internally)
Maintain structured tracking spreadsheets
2. Appointment Booking
Monitor appointment systems
Secure available appointments quickly
Track and report booking activity
3. Research & Lead Generation
Identify relevant institutions (schools, banks, agencies, etc.)
Build structured contact databases
Conduct initial outreach when needed
Requirements
Strong written Spanish (required)
Can understand English
Highly detail-oriented
Able to work approximately 20-30 hours per week
Availability preferred during Spain working time, flexibility preferred
Reliable internet connection
Comfortable using basic AI tools
Able to follow structured processes
Experience with Spanish administrative or immigration procedures is a strong plus
What We Value
Clear communication
Fast response time
Ability to follow instructions exactly
Accountability
Long-term mindset
If you are managing many jobs at the same time and cannot guarantee focus, this role may not be suitable.
Contract duration of more than 6 months. with 40 hours per week.
Mandatory skills: Virtual Assistance, Email Communication, File Management, Scheduling, Administrative Support, leads generation
Sprachkenntnisse
- English
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