Project Specialist

As part of our continued growth, we are looking for a Project Specialist to join our team and support the coordination, packaging, and execution of clinical trial projects.
Role Overview

The Project Specialist plays a key role in supporting clinical trial projects from start-up through close-out. Working closely with Clinical Trial Managers, Logistics, Packaging, and Quality teams, this role ensures the accurate coordination, packaging, labeling, storage, and distribution of clinical trial materials while maintaining full regulatory and quality compliance.

This position combines project coordination responsibilities with hands-on clinical trial packaging and operational oversight, making it ideal for someone who enjoys both coordination and execution.

Key Responsibilities

• Coordinate clinical trial activities in collaboration with Clinical Trial Managers and internal stakeholders
  
• Develop and prepare processes related to receiving materials, clinical trial packaging, labeling, storage, and distribution
  
• Document packaging material specifications, detailed packaging instructions, and study-specific requirements
  
• Assist in writing and maintaining technical procedures and Standard Operating Procedures (SOPs)
  
• Conduct in-process checks to ensure procedures are accurately followed during packaging and labeling activities
  
• Participate in discussions with sponsors, investigators, and other stakeholders regarding clinical trial requirements
  
• Train and support Logistics and Packaging Technicians in study-specific packaging and preparation activities
  
• Assist with audit preparation and provide information to support routine audits and inspections
  
• Work closely with Purchasing and Quality teams to establish quality requirements for external suppliersuspliers
  
• Monitor clinical trial supplies and inventory accurately and proactively
  
• Ensure compliance with environmental, health, safety, and quality standards
  
• Perform additional tasks or responsibilities as assigned
  

Qualifications

• Bachelor's degree (BSc) or equivalent education
  
• Experience in clinical trials, project coordination, or a related life sciences environment preferred
  
• Experience with GMP-regulated environments is an asset
  
• Quality assurance or compliance-related experience is an asset
  

Skills & Competencies

• Strong organizational and coordination skills with high attention to detail
  
• Ability to manage multiple priorities in a fast-paced environment
  
• Strong interpersonal and collaboration skills across departments
  
• Clear and confident verbal and written communication skills
  
• Proficiency in MS Office (Excel, Word, Outlook)
  
• Proactive, adaptable, and solution-oriented mindset
  
• Ability to learn quickly and apply procedures accurately
  

Why Join Oximio

• Be part of a growing, global organization with a meaningful purpose
  
• Work in a collaborative and supportive team environment
  
• Gain exposure to end-to-end clinical trial operations
  
• Opportunities for professional development and growth
  
• Contribute directly to clinical trials that improve patient outcomes