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Executive Virtual Assistant – Multi-Business Operations
FreelanceJobs
- Canada
- Canada
Über
Executive Virtual Assistant – Multi-Business Operations & Marketing Support
ABOUT US
We are a growing multi-brand business group operating in:
• Business consulting & formation
• Credit solutions
• Local service businesses
• Software (SaaS)
• Media & content platforms
• Wealth-building & consulting services
We are seeking a highly organized, proactive Virtual Assistant who can support operations, marketing, lead generation, and digital presence across multiple brands.
This is not a beginner position.
ROLE OVERVIEW
You will act as a remote operations partner responsible for:
• Social media management
• Content scheduling & posting
• Basic graphic design
• CRM updates & lead tracking
• Email & calendar management
• Research tasks
• Website updates
• Administrative support
• Basic marketing execution
This role requires strong attention to detail, initiative, and business awareness.
SOCIAL MEDIA RESPONSIBILITIES
You will:
• Schedule and publish posts on Facebook, Instagram, LinkedIn, TikTok
• Repurpose content across platforms
• Write captions based on provided content direction
• Create simple branded graphics (Canva or similar)
• Manage hashtags & engagement
• Respond to basic comments/DMs (with scripts provided)
• Track analytics and report weekly
Experience with:
Meta Business Suite
Instagram Reels
LinkedIn posting
Canva Pro
Short-form content formatting
MARKETING & LEAD SUPPORT
You will:
• Organize inbound leads
• Update CRM systems
• Upload lead data
• Assist with email campaigns
• Format proposals
• Prepare documents for clients
• Research targeted prospect lists
• Help prepare ad creatives
Experience preferred:
GoHighLevel / CRM systems
Email marketing platforms
Google Sheets
Facebook Ads Manager (basic knowledge)
ADMINISTRATIVE DUTIES
• Calendar management
• Booking consultations
• Client follow-up emails
• Document organization
• File storage systems
• Website backend updates (basic WordPress knowledge preferred)
IDEAL CANDIDATE PROFILE
You must be:
• Extremely organized
• Detail-oriented
• Proactive (not waiting for instruction on everything)
• Comfortable managing multiple brands
• Tech-savvy
• Professional communicator
• Able to meet deadlines
HOURS & AVAILABILITY
• 20–40 hours per week
• Must overlap minimum 3 hours with EST time zone
• Reliable internet required
COMPENSATION
• Hourly or monthly retainer
• Performance-based bonuses possible
• Long-term growth opportunity
PERFORMANCE METRICS
You will be evaluated on:
• Timeliness
• Accuracy
• Content consistency
• Lead organization
• Communication
• Initiative
HOW TO APPLY
Please include:
Your time zone
Hours available per week
Social media accounts you've managed
Tools you are proficient in
Examples of graphics or content you've created
Your expected hourly rate
Confirmation you can manage multiple brands
BONUS SKILLS (Highly Valuable)
• Video editing (CapCut, Premiere, etc.)
• Short-form content creation
• Copywriting
• Funnel building
• AI tool proficiency
• Lead scraping & research
• Basic automation setup
GROWTH OPPORTUNITY
This position can grow into:
• Marketing Manager
• Operations Director
• Brand Manager
• Executive Assistant Lead
We are building long-term.
We are not looking for short-term freelancers.
Contract duration of less than 1 month. with 30 hours per week.
Mandatory skills: Online Research, Data Entry, Microsoft Excel, Email Communication, Slack, Trello, Calendar Management, Customer Support, Virtual Assistance, Administrate, Administrative Support, Executive Support, Customer Onboarding, eBay Listing, LinkedIn
Sprachkenntnisse
- English
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