Logistics Administrator

Join us on the journey to help build the world using applied robotics and AI

Novarc Technologies is a full-stack robotics company helping to build the world using applied robotics and AI. Recognized as one of the fastest-growing companies in the Americas by the Financial Times for two consecutive years, we are at the epicenter of innovation and global expansion. Join our dynamic team as we extend our reach across four continents, blending pioneering welding technology with a profound global impact. It's a captivating time to be part of our journey – here, you'll do more than just work; you'll be an integral part of a movement shaping the tech-driven future.

Novarc Technologies is looking for a detail-oriented and organized Logistics Administrator to join our operations team at Novarc Technologies.

Summary: As a Logistics Administrator you will be supporting the Logistics department, ensuring the smooth flow of goods both domestically and internationally. You will be responsible for coordinating shipments, managing critical documentation, and utilizing various software systems to track inventory and deliveries. The ideal candidate has a strong grasp of international shipping procedures and is comfortable working with ERP systems and courier platforms.

Duties and Responsibilities:

Shipping & Coordination:

• Coordinate daily international and domestic shipments, selecting the most efficient and cost-effective carriers (freight forwarders, couriers, and trucking companies).

• Schedule pickups and deliveries using carrier software (e.g., FedEx, DHL, UPS) and freight portals.

• Track shipments in real-time and proactively resolve delays or transit issues to ensure on-time delivery. Act as the direct line of communication with freight forwarders.

• Coordinate product movements and inventory control within 3PL distribution centers.  

• Liaise with warehouse staff to ensure orders are packed, labeled, and ready for shipment according to schedule.

Documentation & Compliance:

• Prepare and verify all necessary shipping documentation, including Commercial Invoices, Packing Lists, Bills of Lading (BOL), and Certificates of Origin.

• Ensure accuracy in all paperwork to prevent delays at borders or ports of entry.

• Maintain organized digital and physical filing systems for all shipping records for audit and reference purposes.

Systems & Data Management:

• Process orders and inventory transactions within the company ERP system (NetSuite). 

• Update internal stakeholders (Sales, Customer Service, Project Management, Purchasing) regarding shipment status and inventory levels.

• Analyze shipping costs and performance data using business software to recommend cost-saving initiatives.

Minimum Qualifications and Experience:

• Post-secondary education in Supply Chain Management, Logistics, Business Administration, or a related field (or equivalent experience).

• Five years of experience in a logistics or administrative role, preferably within a manufacturing or distribution environment.

• Proven knowledge of international logistics processes, Incoterms, and freight forwarding.

• Hands-on experience with ERP software is required. Proficiency with courier shipping platforms (e.g., UPS WorldShip, FedEx Ship Manager,) is essential.

• High proficiency in Google Workspace and Microsoft Office, particularly Excel (VLOOKUP, Pivot Tables) and Outlook.

• Strong organizational skills with the ability to multitask in a fast-paced environment.

• Excellent communication skills (written and verbal) for dealing with international vendors and carriers.

• Problem-solving mindset with high attention to detail.

Nice to have:

• Customs Knowledge: Familiarity with customs regulations, HS tariff classification, and brokerage procedures is highly advantageous.

• Experience handling Dangerous Goods (DG) or hazardous materials.

About Novarc Technologies:

Novarc Technologies is a full-stack robotics company specializing in the design and manufacturing of cobots and AI-based machine vision solutions for autonomous welding. Novarc's Spool Welding Robot (SWR) is the world's first of its kind in pipe welding applications. As a proven pioneer in the field, Novarc's team is dedicated to solving challenging welding automation problems that improve customers' bottom line. 

Why Novarc:

• Growing Opportunities - We are in the process of maturing into a fast-growing medium-sized business.

• Great place to be - Our environment is designed to be fun, adventurous, and open-minded, encouraging our teams to connect and embrace their unique qualities.

• Best People - Our team is made up of talented, intelligent, and hardworking people.

• Lots of Opportunities - We are constantly looking for stand-out talent internally to move into leadership positions.

We are excited to invite you to join our growing team for this amazing journey

"Novarc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, national or ethnic origin, color, political belief, marital or family status, religion, special abilities, age, sex or sexual orientation, or a criminal conviction or charge that is unrelated to employment of to the intended employment of that person. This applies to all our practices of recruitment, selection, promotion, training and development, health and safety, and compensation."