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Operations and Administrative Assistant- EN
CN
- Edmonton, Alberta, Canada
- Edmonton, Alberta, Canada
Über
Job Summary
The Operations and Administrative Assistant is responsible for providing administrative support to their assigned region. The role coordinates travel arrangements, meetings, events, inbound and outbound deliveries, as well as mail. Moreover, the incumbent maintains various inventories, and handles all payable accounts.
Main Responsibilities Accounts Payable
Review and reconciliate all invoices for the region
Handle all payables including crew accommodation and transportation, heritage waste, pest control, cable, internet, courier, potable water, derailment security, and Hallcon taxi
Review and reconciliate PCard and Corporate Travel Account (CTA) transactions
Review and approve crew expenses
Administrative Support
Provide administrative support to the region (e.g., travel, expenses, Service Manager questions, policy adherence, report preparation)
Organize meetings and group events for the region
Handle file uploads to E-records
Office Duties
Handle inventory management including tablets, radios, office supplies, Personal Protective Equipment (PPE) and vehicle
Act as the vendor contact for supplies, including Acklands vending machine
Arrange crew transportation and accommodations for shortages, relocations, and new hire employees
Coordinate all inbound and outbound deliveries via Courier
Coordinate all inbound and outbound Mail items via FedEx
Safety
Participate in regional safety initiatives including DEKRA by aiding the region team
Prepare reports for the General Manager (GM)
Coordinate safety meetings or events
Working Conditions
The role has standard working conditions in an office environment with a regular workweek from Monday to Friday. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure, and stress. The role requires minimal travel (10%) across the assigned region.
Requirements
Requirements Experience
Administration
Between 2 to 3 years of experience working in a fast-paced autonomous environment
Education/Certification/Designation
Secondary School Diploma or General Education Diploma (GED)
College or Business Diploma*
Any designation for these above would be considered as an asset
Competencies
Demonstrates agility and drives change
Innovates
Applies critical thinking
Communicates with impact
Collaborates with others and shares information
Demonstrates active listening
Solves problems to create value
Technical Skills/Knowledge
Knowledge of administrative techniques
Proficiency in Microsoft Office (Word, Excel, Lotus Notes, PowerPoint) and Systems, Applications and Products (SAP)*
Any knowledge for any of the above would be considered as an asset
About CN
CN is a premium railroad that sustainably generates value for our customers, shareholders, employees, and stakeholders with an unwavering commitment to safety and service. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. CN's network connects Canada's Eastern and Western coasts with the U.S. South through a 20,000-mile rail network. CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN powers the North American economy and is committed to programs supporting social responsibility and environmental stewardship.
At CN, we are dedicated to building North America's safest , most inclusive and sustainable railroad, which includes reflecting the communities in which we operate. Research shows that candidates often don't apply unless they feel they fit the job posting at 100%. To all potential applicants, even if you don't meet every job requirement listed in a posting, we still encourage you to apply. If you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations), please get in touch with our team at .
As an equal opportunity employer, qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and other protected status as required by applicable law.
Please monitor your email on a regular basis as communication to applicants is done via email.
Sprachkenntnisse
- English
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