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Administrative Assistant (Part-Time, Temporary with Potential for Long-Term)
Job Overview
I am seeking a reliable and highly organized Administrative Assistant to support a growing youth-focused organization during a team restructuring period.
Our programs include:
• After-school programs
• Aftercare services
• Evening and weekend classes
• Summer camps
• Occasional weekend special events
At some locations, we also provide student transportation services, including van pick-up. This requires a high level of attention to detail, organization, and clear communication with families and drivers.
While weekend work is not required, you must help support weekend events during the week (coordination, communication, logistics).
In addition, the business owner will occasionally need assistance planning travel (creating detailed itineraries, organizing schedules, researching logistics).
This position is part of a restructuring of our administrative team. We are strengthening our systems and expect team members to carefully follow established Standard Operating Procedures (SOPs), keep documentation fully updated, and execute responsibilities consistently and accurately.
This is a temporary role during restructuring. However, there may be an opportunity for a long-term position for the right candidate based on performance and fit.
Primary Responsibilities
Respond to time-sensitive emails regarding attendance and parent communication
Coordinate daily van pick-up service, including communication with drivers and families
Answer incoming phone calls during scheduled coverage hours
Manage and maintain calendars for programs and the business owner
Manage online merchandise store, including tracking orders and updates
Support weekend events during the week (vendor coordination, communication, preparation)
Plan occasional travel, including research, booking coordination, and detailed itineraries
Follow established SOPs and ensure documentation remains current and accurate
Required Skills
• Excellent written and spoken English
• Highly responsive during agreed work hours
• Strong organizational skills and attention to detail
• Ability to manage transportation logistics accurately
• Calm and professional handling of time-sensitive matters
• Experience using Google Workspace (Gmail, Calendar, Sheets, Docs)
• Comfortable answering phone calls professionally
• Reliable internet connection and quiet workspace
Preferred (Not Required)
• Experience supporting after-school, youth, or education programs
• Experience coordinating transportation or logistics
• Experience managing online stores (Shopify, Square, etc.)
• Experience planning detailed travel itineraries
Hours & Availability
• Hiring 1–2 individuals for this role
• Must be available Monday–Friday from 11:00am – 6:00pm EST
• Approximately 35 hours per week
• No weekend work required
Contract duration of more than 6 months. with 40 hours per week.
Mandatory skills: Administrative Support, Scheduling, Executive Support, Communications, Microsoft Word, Email Communication, Presentations, Manage Ecommerce Site
Optional skills: Microsoft Excel, Data Entry
Sprachkenntnisse
- English
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