Administrative Assistant

Job Summary

Administrative Assistant - Special Projects

Infinity Group Construction

Full-time

In-Office | Burlington, ON, Canada

About Us

Infinity Group Construction Inc. (IGC) is a leading Canadian-owned company, established in 2003 and based in Ontario. We specialize in comprehensive facility maintenance services, including plumbing, electrical, and general repairs serving both commercial and residential clients across Canada.

At IGC, we recognize that our employees are our greatest asset. We are committed to fostering a positive work environment that supports continuous learning and professional development.

Note: We use AI-enabled tools to sort applications based on job-related criteria. However, a human resources professional decides who moves forward. This role is an active opening within our organization.

The Role

We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic Special Projects team. In this role, you will provide critical support to the Management Team by coordinating maintenance and construction projects, managing schedules, and communicating with vendors and contractors. This position is ideal for someone who thrives in a fast-paced environment and is looking to grow within a collaborative and hands-on team. Your contributions will help ensure that projects run smoothly and administrative operations are well-organized.

Key Responsibilities

• Coordinate and support maintenance and construction projects, including scheduling, timelines, and task follow-up
• Liaise with vendors, contractors, and internal teams to ensure timely completion of project milestones
• Maintain and update internal schedules, calendars, and project documentation with high accuracy
• Generate reports and manage project-related data in internal systems
• Provide general administrative support to facilitate smooth daily operations

What We're Looking For

• Strong organizational and time-management skills, with the ability to handle multiple priorities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Excel, Word, and Outlook (Required)
• Ability to work independently, take initiative, and adapt to shifting priorities
• High attention to detail and ability to manage sensitive information confidentially
• Positive attitude, dependable, and collaborative team player
• Availability Monday to Friday (from 9:00 AM to 5:30 PM)

What we offer:

• A positive and supportive work environment
• People-focused management that values your input
• Health and dental care benefits
• 3 paid days off to maintain a healthy work-life balance
• Specific training to help you grow and succeed in your role

Join Our Team

If you're a proactive individual with a passion for organization and the ability to manage multiple priorities effectively, we'd love to have you on our team

Before submitting your resume, please ensure your qualifications align with the requirements of the role.

We are committed to providing equal opportunities and fostering an inclusive workplace. Accommodations are available upon request during the hiring process.

Infinity Group Construction uses Workwolf's AI-enabled tools to sort and screen applications based on job-related criteria. All hiring decisions involve human review.