Office Administrator

Position Summary

We are seeking an Office Administrator who provides comprehensive administrative and clerical support to ensure the efficient operation of the office. This role supports management, operations, sales, and accounting functions while maintaining professionalism, organization, and confidentiality at all times.

Work Environment

• Office setting within a warehouse and manufacturing facility
• Primarily desk-based with movement required throughout the facility

Qualifications & Skills

• Previous administrative or office experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace
• Experience in designing and creating labels (i.e. Zebra Label Printer and Software) or possesses the skills to learn quickly
• Excels in working with technology and can support less inclined colleagues with conducting basic device troubleshooting
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Professional communication skills (written and verbal)
• Ability to multitask and prioritize workload effectively
• Strong interpersonal skills and customer service orientation
• Ability to work independently

Primary Responsibilities (but not limited to)

• Answer and direct phone calls, emails, and general inquiries
• Greet visitors, clients, and vendors in a professional manner
• Maintain organized filing systems (physical and digital)
• Prepare, format, and distribute correspondence, reports, and internal documents
• Support order entry, purchase order processing, and data entry tasks
• Coordinate with our logistics partners to arrange product pick-up
• Create and facilitate required logistics paperwork and distribute internally
• Label creation and internal distribution
• Assist with invoicing, basic bookkeeping support, and document reconciliation
• Coordinate meetings and appointments
• Maintain office supply inventory and place orders for both the office and warehouse as needed
• Assist with HR-related administrative tasks (employee files, onboarding paperwork, scheduling interviews)
• Support customer service inquiries and help resolve routine issues
• Maintain confidentiality of sensitive company and employee information
• Ensure office area remains clean, organized, and professional
• Complete other duties as assigned by Management

Job Type: Full-time

Pay: From $19.00 per hour

Ability to commute/relocate:

• Aurora, ON L4G 3S5: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: In person