Manager, Faculty Operations and ProjectsUniversity of Victoria • Victoria, British Columbia, Canada
Manager, Faculty Operations and Projects
University of Victoria
- Victoria, British Columbia, Canada
- Victoria, British Columbia, Canada
Über
The Manager, Faculty Operations and Projects provides advice, guidance, support and project management expertise to enable effective faculty operations and service delivery in support of the administrative, operational and human resource functions of the Faculty of Engineering and Computer Science. This role strengthens consistency and effectiveness across faculty operations by guiding people and facilities management, and by supporting the successful delivery of both large and small-scale initiatives.
By providing guidance as a centralized faculty resource on administrative matters, labor relations issues, and projects the Manager, Faculty Operations and Projects ensures compliance with university policies and fosters a supportive environment for faculty and staff. This position contributes to the faculty's strategic priorities through leadership in planning, change management, and project coordination, working closely with the Dean, department chairs, Director of Faculty Finance and Budgeting, and administrative leaders to enhance operational quality and organizational capacity.
Objectives
Provides guidance and support to the Dean and departments on operational, administrative and employment relations matters, including the interpretation of collective agreements, conflict resolution, and ensuring compliance with UVic policies and procedures to ensure consistent, responsive, and well-coordinated administrative practices across the faculty.
Provides guidance on recruitment, employee development, and community-building initiatives to foster a positive work environment and ensure compliance with university policies.
Manage non-departmental facilities, space utilization, and long-range planning to optimize resources and support the faculty's operational needs.
Serve as a primary conduit for operational communication within the faculty, ensuring that information flows effectively between the Dean, faculty leadership, and departmental staff.
Lead and support special projects and change management initiatives that advance strategic goals, enhance operational efficiency, and improve faculty processes and systems.
Oversee project progress reporting and records and data management systems to support evidence-informed planning, transparency, and compliance.
This position may require occasional evening and weekend work outside of regular business hours relating to program and committee responsibilities and deadlines.
This position requires a post-secondary degree in Business or related field, along with a minimum of five (5) years of progressively responsible experience in administrative, coordination, or operational roles, ideally within a post-secondary or complex institutional environment. Project management certification (e.g., PMP) or equivalent training is preferred. An equivalent combination of education, training, and experience may be considered.
Knowledge/Skills/Abilities
Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Demonstrated administrative and organizational skills.
Experience managing projects, developing processes, and coordinating change initiatives across diverse stakeholder groups, and ability to apply project management best practices to achieve project goals/tasks on time.
Experience supporting and influencing teams of professionals through collaboration, guidance, and shared objectives.
Excellent understanding of the faculty's priorities and how they align with the UVic Strategic Plan.
Excellent critical thinking and problem-solving skills including safety and risk assessments.
Excellent communication skills including project reporting, academic metrics, impact reporting, and change management reporting.
Experience creating briefing notes, reports, and other documents for various audiences.
Ability to work independently and collaboratively, knowing when to consult, engage, and obtain leader involvement.
Flexible, willing to adapt to changes and challenges.
Ability to build and maintain positive, trusted working relationships.
Ability to communicate and collaborate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
Experience in administration within a collective agreement environment, along with knowledge of post-secondary administrative structures, policies, faculties, departments, and services, is an asset.
Sprachkenntnisse
- English
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