Project Administrator

At Volker Stevin, our Project Administrators are key to the success of every project, ensuring smooth operations and strong support for field and office teams. If you're organized, proactive, and thrive in a fast-paced environment where safety, teamwork, and professional growth are valued, we encourage you to join our dynamic team. Together, we'll continue to set the standard for excellence in construction across Calgary and surrounding areas.

Reporting to the Manager of Special Projects, the Project Administrator is responsible for coordinating administrative activities across multiple construction projects. This includes document control, project cost tracking, procurement support, timesheet review, and safety documentation management. The role ensures that project teams have the administrative support needed to operate efficiently, safely, and in alignment with contractual and company standards.

How You'll Add Value
 

• Provide day-to-day administrative support to Project Managers, Superintendents, and project teams
• Coordinate and maintain project documentation, ensuring consistency with contractual requirements and internal procedures
• Support document control processes including QA/QC records, safety documentation, training records, compliance documentation, and project correspondence
• Assist with project cost management including receiving, quantity tracking, and cost control documentation
• Create and maintain purchase orders and support project procurement processes
• Review and process timesheets to ensure accurate coding and timely submission
• Support quantity measurement and tracking for cost and production control
• Maintain ongoing communication with project teams to identify administrative needs and recommend process improvements
• Collaborate with field teams to ensure administrative practices support safe, efficient, and compliant project execution

What You Bring
 

• 2+ years of progressive project administration experience, preferably within construction or civil industrial environments
• Post-secondary education in a related field (e.g., Business Administration, Accounting, Engineering Technology) is an asset
• Proficiency with Microsoft Office and experience with software such as InEight, Microsoft Dynamics 365, and Bluebeam is an asset
• Strong ability to read and interpret specifications and project documentation
• Excellent organizational skills with high attention to detail and the ability to manage competing priorities
• Strong interpersonal and communication skills, with the ability to work effectively with both field and office teams
• Valid Class 5 Driver's License with a Driver's Abstract showing no more than 6 demerits and no major infractions 

How We Make It Count

The Volker Stevin Advantage 

As part of the Volker Stevin group of companies, we invest in our people by providing industry-leading support, training, and benefits that help you build a rewarding career and a strong future for your family.

• 100% Employer-Paid Benefits: Enjoy industry-leading comprehensive health and wellness coverage
• RRSP: Build your future with employer RRSP contributions for eligible employees
• Long-Term Careers: Join a team with an average tenure of 7.3 years across all roles
• Seasonal Rehire Loyalty: 44% of seasonal employees return year after year
• Professional Growth: Access 500+ training courses in safety, upskilling, and leadership development
• Unlimited Potential: Be part of a company that supports your goals and helps you succeed 

Our Commitment to You

Connecting People with Progress

Safety Isn't Just a Priority—It's a Value. Safety is woven into the fabric of who we are and how we operate. It's not a box we check off; it's a commitment that guides every decision we make, every process we implement, and every project we undertake. Because at the end of the day, when we say safety is a value, we mean it's a promise we make to our people, families, and the communities we serve.

True to Our Word, True to Our People. Our culture is grounded in humility and authenticity, with a deep commitment to family. We believe in supporting each other, no matter the role or title. When we say we care, we mean it—our actions match our words. Everyone is empowered, valued, and respected, because being 'true to our word' means being 'true to our people.'

Interesting Projects and Skill-Building Work. Volker Stevin is known for its ability to take on complex projects of all sizes, from large-scale infrastructure builds to specialized niche developments to highway maintenance and more. This diversity in project scope and complexity means that our employees have access to new opportunities across our family of companies that challenge them to think creatively and develop new skills.

 Join a Team Where People Truly Matter
About Volker Stevin Contracting

Since 1978, Volker Stevin Contracting has been a leader in civil construction, proudly serving Calgary and surrounding areas. We specialize in building essential infrastructure like water, sanitary, and storm-deep utilities, grading and paving, and asphalt manufacturing. Our commitment to Safety, People, and Performance ensures that every project is completed on time and on budget, delivering lasting value to the communities we serve. 
 

The Volker Stevin family of companies includes Volker Stevin Canada, Volker Stevin Contracting, Volker Stevin Highways, Volker Stevin Construction, Lakes District Maintenance, and MidMountain Contractors.