Project Coordinator, Building Services

Project delivery in a hospital setting offers a rare combination of operational urgency, regulatory rigor, and direct connection to patient safety. As a Project Coordinator, Building Services you'll support the delivery of maintenance and renewal work that keeps our systems reliable while minimizing impact on clinical operations. This role puts you at the intersection of infrastructure maintenance, safety/code compliance, and capital renewal projects. This portfolio offers variety, encompassing urgent operational needs and strategic improvements, while upholding the documentation standards and stakeholder engagement critical to health care environments. You'll work in a setting where every decision carries weight and every outcome contributes to the hospital's operational resilience. This is an opportunity for your strong planning skills to translate directly into the continuity and safety of patient care.

Is this you?
Managing competing deadlines in a hospital setting requires clear judgment around what is urgent, what is important, and what can be deferred, without compromising safety or operations. You consistently bring structure to complex environments, whether by coordinating maintenance schedules across multiple systems or tracking project timelines to keep deliverables on course. Your inputs to the Computerized Maintenance Management System (CMMS) helps ensure data is captured and work is closed out on schedule. When priorities shift due to urgent operational demands or overlapping capital project phases, you assess, reprioritize, and keep stakeholders informed without dropping commitments. This strong organizational approach keeps projects moving forward and stakeholders confident in what's been planned.

Strong communication skills allow complex projects to move forward when multiple parties need to stay aligned. You bring clarity to planning meetings with department representatives, consultants, and project teams, ensuring that everyone understands the scope, schedule, and potential operational impact. Preparing reports and updates for leadership demands the ability to distill technical progress into insights stakeholders can use to make decisions. Collaboration with clinical departments, capital planning teams, and contractors requires you to adjust your approach depending on the audience. Your ability to listen, synthesize, and communicate with clarity ensures that projects proceed with shared understanding and stakeholders remain confident in what comes next.

Attention to detail in this environment isn't just about accuracy, it's about ensuring that safety and compliance are embedded in every phase of work. You approach the review and analysis of project drawings, specifications, and reports with a critical eye, identifying gaps or inconsistencies before they become problems. You maintain thorough documentation of project activities, helping to support both accountability and future reference. These skills translate into confident project delivery in a setting where details have real impact.

About this team:
The Building Services team is responsible for the essential systems that keep Mount Sinai Hospital safe, functional, and ready to deliver care. This includes chilled water, steam, HVAC, water treatment, medical gas, life safety, electrical systems and fire safety infrastructure. The team closely monitors system performance, responds to emerging issues, and ensures equipment operates within required standards. Work is coordinated with clinical departments, Environmental Services, Infection Prevention and Control, and Capital Development to support safe and uninterrupted operations.

In this role you will:

• Coordinate a variety of project related tasks as assigned by the Senior Manager or Director, Building Services
• Support the scheduling and coordination of planning meetings with department representatives, consultants and required team members
• Participate in the review, analysis and evaluation of drawings, specifications and reports related to Building Services/Facilities related projects
• Collaborate with Facilities leadership and various departments within capital planning to support ongoing operations and ensure smooth project execution
• Ensure the reliability and safe operation of all electrical networks and life support electrical systems in the building and overseeing the alteration and modification of such systems within established parameters and safety standards
• Ensure the optimal operation and inspection of all electrical equipment and appliances in compliance with national and provincial codes and standards
• Assist in the maintenance and coordination of plumbing, drainage, steam distribution, tube transport, HVAC systems, and other hospital-related equipment
• Oversee the scheduling of all maintenance activities, ensuring appropriate and timely completion
• Administer and monitor the Computerized Maintenance Management System (CMMS), including task assignment, data input, and work order tracking
• Carry out periodic operational tests and inspections to comply with applicable regulations and standards
• Assist in managing minor construction and infrastructure upgrade projects, including scope definition, budgeting, procurement coordination, and contractor oversight
• Maintain organized documentation of all project activities, correspondence, and decisions for audit and record-keeping purposes
• Track and monitor project timelines, deliverables, and risks to ensure adherence to project goals
• Prepare reports, policies, updates, and communications for facilities leadership and stakeholders on project progress, issues, and timelines
• Assist with projects and determines the most efficient methods of meeting new requirements and modifications
• Perform other duties consistent with the job classification as required

Job Requirements

Job Requirements

Mandatory

• Successful completion of a degree or diploma in engineering, architecture technology or a construction-related field from an accredited educational institution, or related Project Management experience
• 3 years of experience in construction project management or facilities management
• Applicants with proven recent and related training and experience may be considered

Preferred

• Project Management Professional (PMP) Certificate
• 3 years of experience supporting facilities and/or building services projects within healthcare or a similarly complex setting

Skills and Knowledge

• Proficiency in Microsoft Windows and Microsoft Office (Outlook, Power Point, Excel and Word)
• Knowledge of AutoCAD 2007 or higher is beneficial
• Possess strong investigative and analytical skills to problem solve and resolve conflicts
• Ability to work as part of a multidisciplinary team and to establish and build effective working relationships, functioning both independently as well as part of a team
• Flexibility with respect to working hours
• Demonstrated satisfactory work performance and attendance record

If this sounds like you and you feel ready to build your project management career within health care facilities, apply now and let us know why you'd be a great addition to our team.