Project Finance Coordinator

ABOUT ARCADIAN PROJECTS INC.:

Arcadian Projects is an Energy and Multi-Trade Solutions company. Our mission is to support businesses and homeowners achieve financial and sustainability goals by integrating green technology energy solutions and providing responsive multi-trade services. We grow relationships with our clients built on integrity, trust and experience, but the success of our business is the people within. Our company culture and team cohesiveness are built on our shared company values:

• Teamwork
• Integrity
• Health & Safety
• Sustainability

JOB TYPE: Full-time, in office, to start immediately. This is an on-site position, all applicants must physically live in Ontario, Canada, with legal status to work in Canada.

JOB SUMMARY:

We are looking for an experienced Project Finance Coordinator to join the operations team.

The Project and Finance Coordinator will act as the critical link between our Projects Operations team and the Finance and Accounting Department. In this role, you will provide essential administrative support to project managers, coordinating project invoicing, tracking expenses, and ensuring seamless communication between teams. You will play a key role in maintaining accurate project documentation and financial records while supporting operational efficiency.

KEY RESPONSIBILITIES:

Liaison & Coordination

• Serve as the primary point of contact between the Projects Operations team and the Finance Department.
• Coordinate information flow and facilitate timely communication on project financial matters and updates.

Administrative Support

• Provide comprehensive administrative assistance to project managers, including scheduling meetings, managing correspondence, and maintaining project files.
• Assist in the preparation and processing of project invoices, ensuring accuracy and timely submission.

Financial Documentation & Reporting

• Track project expenses and monitor budget adherence, collaborating with finance to reconcile costs and manage financial records.
• Generate and distribute regular financial and progress reports for review by project managers and senior leadership.

General Support:

• Assist in ad hoc projects and tasks as needed, contributing to the overall efficiency of the project management and finance teams.

QUALIFICATIONS:

• Post-secondary education in Business Administration, Finance, Construction Management, or a related field is preferred.
• A minimum of 3 years of experience in project coordination, financial administration, or a similar role within the construction or industrial sectors.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with project scheduling software (e.g., MS Project).
• Strong numerical aptitude with an ability to work with financial data and generate detailed reports.
• Ability to read and interpret construction drawings and technical documents.
• Experience with JONAS construction management software is an asset.
• Strong organizational skills and meticulous attention to detail.
• Excellent verbal and written communication skills, with the ability to effectively interact with internal teams, clients, and subcontractors.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Demonstrated problem-solving skills and a proactive approach to project challenges.

WE OFFER:

• Comprehensive benefits package including a competitive pension plan.
• Opportunities for growth and development.
• Diversified work opportunities in the ICI and energy markets.
• An open and collaborative work environment.

Please apply at:

At Arcadian, we are committed to fostering a positive, inclusive, and supportive workplace where employees can thrive and make a meaningful impact. We support a culture of inclusion, equity and equality; this promotes growth, confidence and cohesion amongst our team of partners, clients and peers. We look to connect with individuals that are career minded professionals who can collaborate with team members to promote a healthy and safe work environment.

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Mileage reimbursement
• On-site parking
• RRSP match
• Vision care

Work Location: In person