Human Resources Operations Coordinator

Overview Boundary Bay Veterinary Specialty Hospital is seeking an HR Operations Coordinator who lives our core values: Together We Thrive, Game On, Excellence, Problem Solvers, and Grow with Us, to join our team.

This role provides administrative and coordination support across Human Resources functions, including recruitment, onboarding, payroll and benefits administration, and Health & Safety activities. The HR Operations Coordinator supports HR operations in a fast-paced hospital environment and works closely with HR leadership to ensure accurate documentation, compliance, and smooth day-to-day processes.

Duties

• Manage and maintain employee records, HRIS systems, and internal databases to ensure accurate employee data tracking and reporting.
• Support recruitment and talent acquisition processes by coordinating candidate communication, scheduling interviews, and facilitating reference checks.
• Administer onboarding and offboarding programs, including preparing documentation, coordinating orientations, and arranging system access.
• Provide administrative support for payroll and benefits processes, including preparing payroll summaries and assisting with benefit enrollments and changes.
• Track employee leaves, vacation balances, certifications, and required documentation to maintain compliance.
• Coordinate training logistics and monitor completion of mandatory training and professional development activities.
• Support performance management cycles and employee development tracking.
• Assist with employee relations by responding to routine HR inquiries and maintaining clear communication channels.
• Provide support for JHSC, including scheduling meetings, maintaining incident logs, and assisting with regulatory documentation.
• Maintain audit-ready HR and compliance records and assist with reporting requirements.
• Perform general administrative and project support duties related to HR initiatives and operational improvements.

Qualifications & Experience

• Diploma or degree in Human Resources, Business Administration, or a related field.
• 1–2 years of experience in an HR administrative, HR coordinator, or office administration role.
• Working knowledge of Occupational Health & Safety practices and regulatory compliance.
• Experience working with HRIS, payroll, scheduling, or applicant tracking systems is considered an asset.
• Knowledge of employment standards, confidentiality practices, and basic HR compliance requirements.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort learning new systems.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills with a professional and approachable manner.
• High attention to detail and ability to handle sensitive information with discretion.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Experience in healthcare, veterinary, or service-based environments is an asset but not required.

Job Types: Full-time, Permanent

Pay: $22.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Employee assistance program
• Extended health care

Application question(s):

• Do you have at least 1 year of experience working in an HR, administrative, or office coordination role?
• Do you have experience supporting Occupational Health & Safety tasks (incident reporting, safety meetings, training tracking, or compliance documentation)?
• Are you legally eligible to work in Canada?
• Are you able to work on-site in Surrey, BC?
• What is your expected hourly wage?
• Are you comfortable working in a veterinary hospital environment around animals and medical activity?

Work Location: In person