Finance Manager

THE OPPORTUNITY

We're seeking a dedicated Finance Manager to provide strategic financial leadership and ensure sound financial operations for Hamilton Food Share. This is an individual contributor role reporting directly to the CEO, working in close partnership with our external accounting firm. You'll join during an exciting period of organizational growth, including a planned building acquisition, and will play a key role in strengthening our financial infrastructure to support our mission of addressing food insecurity in our community.

KEY RESPONSIBILITIES

Financial Planning & Strategy

• Lead annual budget development in collaboration with CEO and department managers
• Prepare monthly and quarterly budget variance analysis with actionable insights
• Develop multi-year financial projections and scenario planning to support strategic decision-making
• Create financial models for strategic initiatives, including capital projects, program expansion, and operational improvements
• Monitor cash flow and ensure adequate liquidity for operations and organizational growth
• Develop key financial metrics and dashboard reporting for leadership and board oversight

Financial Reporting & Compliance

• Prepare comprehensive monthly financial reports for CEO and quarterly reports for Board of Directors
• Present financial updates to Board of Directors with clear, accessible explanations suited to diverse audiences
• Ensure compliance with CRA registered charity requirements and ASNPO accounting standards
• Oversee preparation and filing of annual T3010 Registered Charity Information Return
• Prepare financial reports for municipal contracts, grants, and funders ensuring all funding requirements are met
• Coordinate annual audit and serve as primary staff liaison to external auditors
• Design, implement, and maintain internal controls and financial policies to safeguard organizational assets

Financial Operations Oversight

• Oversee accounts payable and receivable processes ensuring accurate and timely transaction processing
• Review monthly financial statements prepared by external accounting firm
• Manage HST/GST reporting, remittances, and public service bodies rebate claims
• Monitor and reconcile bank accounts and investment accounts
• Provide financial oversight for payroll processing
• Manage banking relationships and serve as primary bank contact
• Approve and monitor grant financial reporting to ensure compliance with funder requirements

Systems & Process Management

• Maintain and optimize QuickBooks system aligned with ASNPO requirements
• Develop, update, and enforce financial policies and procedures
• Ensure proper fund accounting for restricted grants and donations
• Identify and implement process improvements and efficiency opportunities
• Partner with external accounting firm on technical accounting matters and system optimization

Strategic Projects & Initiatives

• Lead financial planning for strategic initiatives, including the current building acquisition project (capital budgets, funding strategies, financing options)
• Develop pro forma operating budgets reflecting new or expanded operations
• Analyze tax implications and opportunities (e.g., charitable property tax exemptions)
• Track capital campaign contributions and manage restricted fund accounting
• Provide financial analysis and decision support for special projects as assigned by the CEO
• Support due diligence and financial integration activities for organizational partnerships or expansion opportunities

REQUIRED QUALIFICATIONS

Education & Experience

• Bachelor's degree in Accounting, Finance, or related field
• 5+ years progressive accounting/finance experience with demonstrated growth in financial responsibility
• 3+ years nonprofit finance experience (registered charity experience strongly preferred)
• Experience managing budgets of $3M+ and preparing full GAAP/ASNPO financial statements

Technical Skills

• Strong technical accounting knowledge with proficiency in ASNPO standards
• Experience with CRA registered charity compliance and T3010 preparation
• Understanding of HST/GST rules for nonprofits and public service bodies rebate applications
• Advanced QuickBooks proficiency
• Expert Excel skills including financial modeling and complex analysis
• Experience with grant financial reporting and compliance
• Familiarity with audit processes and working with external auditors

Essential Competencies

• Communication Excellence:
  Translate complex financial information into clear, accessible insights for non-finance audiences including board members, funders, and program staff
• Strategic Thinking:
  Connect financial data to organizational strategy and mission impact
• Attention to Detail:
  Maintain high accuracy with a disciplined approach to developing effective systems, policies, and procedures
• Relationship Building:
  Collaborate effectively with external accounting firm, auditors, and internal stakeholders with professionalism and mutual respect
• Independence & Initiative:
  Self-directed with ability to work autonomously, make sound decisions, and proactively identify opportunities for improvement
• Mission Alignment:
  Commitment to food security and addressing hunger in our community

PREFERRED QUALIFICATIONS

• Experience with capital projects or building acquisitions

• Knowledge of municipal and provincial government contract accounting

• Experience with municipal and provincial grant programs

• Food security or social services sector experience

COMPENSATION & BENEFITS

Salary

$85,000 - $95,000 annually (based on experience)

Comprehensive Benefits Package

• Extended health and dental benefits
• RRSP matching program
• 4 weeks vacation annually plus office closure days
• Paid sick days
• Professional development opportunities
• Employee assistance program

Work Environment

• Hybrid work flexibility (2 days remote, 3 days in office)
• Office-based position with supportive team culture