Accounts Payable Coordinator
Aplin
- Saskatoon, Saskatchewan, Canada
- Saskatoon, Saskatchewan, Canada
Über
Reports To: Controller
Term: 3-Month Contract (Strong Potential to Become Permanent)
Start Date: ASAP
About the Opportunity
Our client is a well-established and growing organization within the food manufacturing sector, known for its collaborative culture, operational excellence, and commitment to quality. This is an exciting opportunity to join a supportive, team-oriented environment where finance plays a critical role in plant operations and overall business success.
This role is being offered as a 3-month contract with a strong possibility of becoming a permanent position based on performance and business needs. It's an excellent opportunity for someone who enjoys hands-on accounting work, thrives in a manufacturing environment, and is looking to contribute meaningfully while positioning themselves for long-term growth.
Position Summary
Based at the Saskatoon facility, the Accounts Payable & Accounting Coordinator will report to the Controller (with additional oversight from the CFO, both based off-site). This role ensures the accurate and timely processing of financial transactions, supports operational invoice workflows, and serves as the on-site point of contact for finance-related matters at the plant.
The successful candidate will bring strong attention to detail, a proactive mindset, and the ability to collaborate effectively with operations, purchasing, and external vendors.
Key Responsibilities
Accounts Payable
The AP function requires exceptional organization and ownership of the full invoice lifecycle — from receipt to payment and filing.
Manage and monitor the AP mailbox, ensuring timely retrieval and response to all invoices and inquiries
Regularly access supplier portals to retrieve invoices
Review, code, and accurately post supplier invoices in QuickBooks Desktop Enterprise (QBE)
Manage approval workflows and ensure proper documentation prior to payment
Match invoices to purchase orders and goods receipts, confirming quantities, pricing, and terms
Investigate and resolve discrepancies in collaboration with purchasing, operations, and suppliers
Record and reconcile company credit card transactions; follow up on missing receipts and approvals
Reconcile vendor accounts to statements and investigate outstanding discrepancies
Maintain accurate vendor master data, including tax and banking information
Ensure thorough document retention and adherence to internal policies
Banking & Payments
Execute inter-account transfers and obtain FX quotes as required
Schedule supplier payments in alignment with cash flow priorities
Process payments through Conexus, Wise, and QBE systems and issue remittances
Complete weekly reconciliations for bank accounts, line of credit, and corporate credit cards
Record bank charges, interest, and related fees
Billing & Accounts Receivable Support
Generate daily sales invoices through EDI and customer portals
Process manual invoices for deposits and prepayments
Finance & Month-End Support
Assist with month-end balance sheet and expense account reconciliations
Prepare and file monthly sales tax returns (HST, GST, PST)
Ensure accurate sales tax recording and compliance
Qualifications & Skills
Required
5+ years of experience in Accounts Payable / Accounts Receivable
Experience within consumer packaged goods (CPG) and/or manufacturing environments
Advanced Excel skills (Pivot Tables, VLOOKUP, XLOOKUP, INDEX-MATCH)
Strong organizational and time management abilities
High degree of accuracy and attention to detail
Professional communication skills with the ability to collaborate across departments
Considered an Asset
Experience with QuickBooks Desktop Enterprise, SPS, and Fishbowl
Post-secondary education in Accounting, Finance, or Business Administration
CPA designation (in progress or interest in pursuing)
Why Consider This Opportunity?
3-month contract with strong potential for permanent placement
Supportive, team-oriented plant environment
Exposure to a growing food manufacturing organization
Opportunity to take ownership of processes and contribute to operational efficiency
Standard full-time business hours
Compensation will be competitive and aligned with experience.
At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.
Sprachkenntnisse
- English
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