Project Coordinator

Terra Sense Analytics is looking for a Project Coordinator

We truly believe that it's our team that drives this company and its success. We are looking for talented new team members to join us and provide project management and administrative support to the Project Manager, with professionalism, commitment, and integrity.

We want people who encompass our values of being self-driven, honest, and interested in pushing the envelope of AI/deep learning. 

Our head office is located in the beautiful city of Kelowna BC, with a satellite office located in Calgary AB.

This will be a hybrid employment opportunity with work hours divided between remote (home) and office attendance. Preference will be given to candidates from either Kelowna BC or Calgary AB.

WHY WORK WITH US?

We believe in the change we can bring with our technology. Our technology is on the forefront of AI and deep learning with real world application. We work together with NVIDIA, UBC, Transport Canada, and Canadian Defence. Our products are being developed with focus on modernization in two primary sectors: Aerospace and Defense. 

Our diverse team consists of people from a variety of backgrounds who enjoy leading initiatives and are self-motivated  (flexible office hours ), enthusiastic about continuous skill development (training and professional development allowance ), enjoy team dynamics (team activities ), and are passionate about leading the world towards positive outcomes.

As a Project Coordinator you will support the Project Manager with the planning and execution of projects, within a hybrid work environment that uses both Agile and Waterfall methodologies:

• Maintain and organize all project documentation within Jira, Confluence, and Google Document Management;
• Coordinates project meetings, including scheduling, preparing agendas, maintains meeting minutes and distributes action logs among all stakeholders;
• Assist in the collection and documentation of technical requirements from internal stakeholders and clients;
• Ensure all project files and communications comply with the high-level security clearance requirements and sensitivity protocols, and adheres to the Canadian Controlled Goods Program (CGP) or Contract Security Program (CSP) handling requirements;
• Maintain project records in a state of readiness for internal or external compliance audits;
• Assists the Project Manager in developing the project budget and monitors project, notifying the Project Manager of any variances;
• Facilitate the end-to-end invoicing process, in collaboration with Finance, and supports contract management tasks as required by procurement authorities;
• Supports the Project Manager with contract management by preparing contracts and filing of records in accordance with company policy and document management best practices;
• Act as a secondary point of contact for clients, ensuring professional and timely responses to administrative inquiries;
• Monitors project progress and timelines, and notifies the Project Manager of potential issues that may prevent the project objectives from being achieved;
• Communicate and build relationships with clients, including contracting and procurement authorities, and other stakeholders both internal and external to Terra Sense;
• Represent Terra Sense at client meetings, both virtual and in-person, when required;
• Clearly communicate and coordinate work tasks within the Business Development organization, as well as other departments as required;
• Comply with all required actions to maintain a high-level security clearance.

QUALIFICATIONS

• 2+ years in project coordination & administration
• Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) certification would be an asset
• Proficient in Microsoft Office (with extensive competency in Excel), Email platforms, Google Document Management, Jira & Confluence, etc.

SKILLS

The successful candidate will possess the following skills / traits:

• Solid problem solving & critical thinking skills
• Detail-oriented, patient, and can follow instructions and guidelines precisely
• Must be reliable, have good initiative, committed and quality focused
• Excellent communication and interpersonal skills.
• Ability to work independently and within with small teams
• Able to work in a fast-paced environment and can manage multiple tasks efficiently
• Ability to handle sensitive, confidential and classified information professionally.
• Must be eligible to attain, and maintain a Secret level security classification
• Previous military experience would be an asset

REGULATORY REQUIREMENTS 

Successful application must be able to obtain a High-Level Security Clearance with the assistance of our Security Officer (Non-negotiable for Employment with Terra Sense)

• Have lived in Canada for the last 10 years with your valid Canadian Citizenship or Permanent Resident status.
• Compulsory disclosure of any stays out of the country longer than 6 consecutive months.
• Dual citizenship must be disclosed to hiring manager.

COMPENSATION

• Salary range $65,000.00 –  $80,000.00 per annum.
• 5 weeks flexible paid vacation PLUS additional 1 week paid off during the Christmas holiday season. A total of 6 weeks paid vacation 
• Medical, dental and vision benefits commence on start date , no probationary waiting period.
• Flexible in-office or remote onboarding.
• Training and professional development allowance.

NON-COMPENSATION CONSIDERATIONS

• Flexible work schedule, with core hours of availability for meetings and communications between 10 am – 2 pm.
• In-office complimentary snacks and coffee provided by Terra Sense
• Team activities and social events.

**PLEASE DON'T MESSAGE OUTSIDE OF THE JOB POSTING**

Terra Sense Analytics is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. Terra Sense employs personnel without regard to age, ancestry, colour, race, ethnic origin, place of origin, creed, disability, family status, marital status (including single status), gender identity, gender expression, sex (including pregnancy and breastfeeding), or sexual orientation. 

While remaining alert and sensitive to the issues of fair and equitable treatment for all, Terra Sense Analytics has a special concern with the participation and advancement of members of four designated groups that have traditionally been under-represented in employment: women, visible minorities, Indigenous peoples and persons with disabilities. 

TerraSense acknowledges that it is situated on the traditional, ancestral, and unceded territory of the syilx/Okanagan people. 

Location

Kelowna, British Columbia (Hybrid)

Department

Business Development

Employment Type

Full-Time

Minimum Experience

Mid-level

Compensation

$65,000 - $80,000