Workday Specialist

Workday Specialist

Department: People Team

Type: Permanent

Location: Toronto (Hybrid)

Posting Date: January 5, 2026

At OPTrust, paying pensions today, preserving pensions for tomorrow is our mission and business.

When you choose OPTrust, you join a team of smart, talented people who fuel our success and have a passion for pensions. Everyone at OPTrust – from London, Toronto, and Sydney – makes a meaningful impact, our environment is fast paced, but we find time to have fun and give back to the community as well. Our strength resides in our team members with different backgrounds and perspectives creating an inclusive and fulfilling place to work for everyone.

What OPTrust Offers You

• Unique culture rooted in our core values – collaboration and teamwork, integrity, respect, flexibility, and excellence and continuous improvement – reflected across the team.

• Dedicated business strategy for inclusion, diversity and equity with multiple, meaningful opportunities to participate.

• Flexible, hybrid work model being implemented to balance the benefits of working from home and the collaborative teamwork experience in the office.

• Membership in our world-class defined benefit pension plan.

• A purpose-driven environment, including the opportunity to contribute to OPTrust's climate change and responsible investing programs.

• Professional development opportunities and learning initiatives including access to LinkedIn Learning, in-house speaker series, tuition reimbursement program and professional association memberships.

• Comprehensive benefits package focused on your health and wellness, including dental, vision and extended health benefits.

• Opportunity to take parental and adoptions leaves to spend time with family.

• Competitive vacation package and time away from work such as work-life balance days.

If you strive for excellence and continuous improvement, value a collaborative and flexible team culture, and approach everything with integrity and respect, then we invite you to apply to join our team

About the Role

We are seeking a highly skilled and experienced Workday Specialist to join our team. As a Workday Specialist, you'll work in a team to implement Workday solutions that will shape how OPTrust uses technology to automate and streamline processes. You will build relationships not only within the People Team, but across the organization as you partner with various departments. In this role, you will be reporting to the Senior Manager, HR Technology and Operations, working alongside one other Workday Specialist, as a team of three.

What You'll Do

• Act as one of the lead Workday primes for all configuration needs relating to HCM, Compensation, Advanced Compensation, Recruiting, Absence, Time Tracking, Reporting and Workday Payroll (Canada), with a strong emphasis on Advanced Compensation, Reporting and Workday Payroll (Canada).

• Serve as the lead technical resource for Workday integrations (10+ integrations with internal systems and third-party vendors), partnering closely with IT. Hands-on integration configuration experience is strongly preferred.

• Design, configure, and maintain Workday business processes and system configurations to support current operations and future business needs, including adoption of new Workday releases.

• Partner with subject matter experts to gather requirements, translate business needs into system solutions, and configure, test, and validate Workday functionality, including appropriate security role assignments.

• Collaborate with cross-functional stakeholders (IT, Compliance, Finance, and HR) to ensure seamless data flow and system integration.

• Design, build, and maintain Workday reports and dashboards, working with senior leaders and people managers to deliver actionable insights.

• Lead the evaluation and design of future-state enhancements to Workday business processes, configurations, and reporting, ensuring effective end-to-end HR data management across multiple systems.

• Documenting requirements, processes and testing scenarios in a clear and structured way

• Manage day-to-day HR operations and support, including monitoring the HR inbox, responding to employee inquiries, fulfilling ad hoc reporting requests, troubleshooting system issues, and escalating to Workday Support as required.

What You Bring

• 3-5 years of experience in the Workday ecosystem, with strong working knowledge of all configurations related needs across the modules mentioned above.

• Current Workday Pro certifications related to HCM, Recruiting, Reporting, Integrations and/or Security. 

• Solid understanding of HR processes and employee lifecycle to enabling the design of solutions that support real‑world workflows.

• Workday Payroll for Canada is not required at hire; however, a strong interest in learning and supporting the module is expected. Employer-paid training will be provided.

• Comfort working in a lean environment, managing multiple types of Workday tasks.

• Understanding of the Canadian payroll legislation and some experience configuring Workday Payroll for Canada is desired.

• Strong analytical and troubleshooting skills, with the ability to translate business requirements into system configurations.

• Excellent communication skills, with the ability to convey information with clarity, impact, credibility, and empathy.

• Strong interpersonal skills, able to work effectively both collaboratively within a team and independently as an individual contributor.

• Continuous improvement mindset, consistently seeking opportunities to streamline processes and create organizational capacity and is self-motivated.

• Detail‑oriented, with a strong focus on accuracy and high-quality deliverables.

• Experience working with Workday in a unionized environment, including hands-on configuration in support of unionized employee groups, is strongly desired.

This posting is for an existing vacancy.

The base salary range for this position ranges from $90,000 to $120,000.

The exact placement within the range will vary based on a variety of factors including: the candidate's knowledge, skills and experience relative to the requirements of the role, internal peers and the external market. In addition to base pay, this role is eligible to participate in the OPTrust incentive program, the defined benefit pension plan and comprehensive benefits.

Please submit your application via Workday by February 17, 2026.

Serving a membership as diverse as ours and investing in a global market means cultivating an environment that embraces inclusion, diversity, and equity in everything we do. OPTrust is an organization engaged in building on our unique and diverse strengths. We know a diversity of backgrounds, cultures, gender identities and perspectives are critical to achieving our shared goals.

If you require accommodation at any time during the recruitment process, please send a message to , or discuss your needs with the Talent Acquisition Consultant during the telephone screening. We will do our best to work with you and provide appropriate accommodation.

As an organization we're seeking ways to respond to the Truth and Reconciliation Commission of Canada's Call to Action 92. We are working with the Canadian Council for Indigenous Business to build bridges with Indigenous communities and partners, and we have created an employee-led Reconciliation Working Group that will work with Indigenous experts to identify a path to reconciliation for our organization.

We thank all interested applicants, however only those under consideration will be contacted.