Senior Proposal Specialist

Introduction

At Zeidler Architecture, we believe that design has the
power to shape experiences and transform communities. As a leading Canadian
architectural practice with a legacy spanning over 70 years, we are known for
delivering thoughtful, innovative, and enduring design solutions across sectors
and geographies.

Rooted in a deep commitment to collaboration, design
excellence, and sustainability, Zeidler brings together a diverse team of
professionals united by a shared purpose: to create impactful architecture that
connects people and elevates the built environment.

We are currently seeking a Senior Proposal Specialist to join
our Toronto Studio. The ideal candidate brings strong writing and editing
skills, as well as a deep understanding of creating compelling proposals.

Job Summary

The Senior Proposal Specialist plays a key role in
developing compelling, high-quality proposals that position the firm for
success in competitive pursuits. Working closely with the Proposal Manager and
Business Development team, this role leads the coordination, writing, and
production of submissions that align with strategic goals and reflect the
firm's brand.

Key Responsibilities

• Lead the
  development, writing, editing, and design of competitive proposals in
  response to RFPs, ensuring clarity, compliance, consistency, and alignment
  with brand and messaging.
• Collaborate with
  the Proposal Manager and BD team to shape proposal strategy, including identifying
  strong project examples, crafting vision statements, and supporting
  positioning efforts.
• Manage proposal
  timelines, responsibilities, and inputs from internal teams and external consultants
  to ensure timely, high-quality submissions.
• Customize project
  profiles, team CVs, and other content to fit the unique requirements of
  each pursuit.
• Compile and format
  submission documents and oversee their delivery.
• Research and
  evaluate bid opportunities on assigned platforms, supporting go/no-go
  discussions with strategic insight.
• Maintain and
  update accurate collateral databases, including project narratives, team
  CVs, and boilerplate content.
• Conduct peer
  reviews of proposals to uphold quality standards and share best practices
  across the team.
• Support broader
  marketing and business development initiatives as required.
• Actively
  contribute to a safe and respectful workplace, adhering to all health and
  safety policies and procedures.

Team + Culture

• Participate
  in firm-wide marketing initiatives and brainstorming sessions
• Able
  to work in a collaborative, in-office environment (100% in-office presence
  required to support direct team engagement and effective cross-functional
  coordination)

Qualifications

• Post-secondary
  degree in marketing, communications, architecture, or related field
• 5-8+
  years of relevant experience, preferably in architecture, engineering, or
  design industries
• Strong
  leadership and project management skills
• Excellent
  writing, editing, and organizational skills
• Advanced
  proficiency in Microsoft Office and Adobe Creative Suite (InDesign
  required)
• Ability
  to manage multiple deadlines with attention to detail.
• Proven
  ability to lead complex projects and mentor junior staff.

Why Join Us?

At
Zeidler, you'll be part of a nationally respected architectural practice with
deep Canadian roots and a legacy of award-winning work across sectors—from
civic landmarks and community spaces to advanced research and workplace
environments.

We
foster a collaborative, inclusive studio culture that values creativity,
accountability, and design integrity. With studios in Toronto, Calgary,
Vancouver, and Victoria, we offer the opportunity to work on projects across
the country and beyond, supported by teams who are passionate about
architecture's potential to make a positive impact.

Here's
what you can expect as part of our team:

• A respectful, supportive,
  and engaging in-office environment
• Opportunities for
  mentorship, leadership, and professional growth at all levels
• A strong commitment to
  sustainability and continuous learning
• Competitive compensation
  with an annual profit share
• Comprehensive benefits,
  including extended health and dental, EFAP, wellness spending, and
  professional membership reimbursement
• PATO Days (additional
  time off around long weekends and holiday closures)
• Wellness initiatives,
  training programs, and social events that strengthen our studio culture

If
you're a motivated and inspired individual who thrives in a fast-paced,
design-driven environment and is excited to grow within a collaborative team,
we'd love to hear from you.

Zeidler
is committed to equal opportunity for all employees and applicants, and we
stand by our principles for a diverse, equitable and inclusive workplace.

Disclaimer: Zeidler Architecture does not make offers outside of its official hiring process, or engage with third-party recruiters, or use AI to analyze resumes, applications, or interview. All decisions are made by our hiring team. For information on Zeidler's official recruitment process and how to avoid fraudulent offers, please review our Recruitment & Fraud Awareness notice here. 

Please visit our careers page to see more job opportunities