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/ Project Manager
Company Overview
We are a U.S.-based commercial HVAC contractor seeking a senior-level mechanical professional to support our projects from post-award through startup.
This role functions as a remote technical extension of our operations team. You will review construction documents, extract installation requirements, develop execution-ready planning documents, identify missing materials, support technical RFIs, reconcile GC schedules with our labor plans, assist with complex change order analysis, and help standardize our installation procedures across projects.
Role Objective
Your primary objective is to reduce ambiguity before it reaches the field and protect execution, schedule, and margin.
You will:
- Convert drawings and submittals into execution-ready installation plans
- Identify all required accessories and non-supplier materials
- Reconcile GC schedules with internal labor estimates
- Support technical decision-making during construction
- Assist with complex change conditions
- Help standardize installation procedures across projects
- Improve labor predictability and startup success
You must think like a commercial HVAC foreman and project engineer combined.
Core Responsibilities
1) Construction Document and Submittal Review
You will review:
- Mechanical drawings
- Equipment schedules
- Specifications
- Vendor quotes
- Equipment submittals
- Takeoffs
- Project scope summaries
You must:
- Cross-check schedule versus submittal versus quote discrepancies
- Extract all field-relevant technical requirements
- Identify missing accessories or scope gaps
- Identify constructability issues
- Document assumptions when information is incomplete
- Distill submittals into field-ready summaries
Field-ready summaries must include items such as:
- Line set sizes and estimated lengths
- Refrigerant pipe diameters
- Insulation requirements
- Condensate drain and trap requirements
- Gas piping requirements
- Curb and support requirements
- Vibration isolation
- Required clearances
- Voltage and phase requirements
- Controls interface requirements
- Startup prerequisites
2) Accessory and Non-Supplier Material Identification
One of the most critical functions of this role is identifying all materials not included in supplier quotes.
Examples include:
- Refrigerant line sets with sizes and lengths
- Pipe insulation
- Condensate drains and traps
- Gas connectors and regulators
- Equipment stands and structural supports
- Curb adapters
- Roof penetration materials
- Hangers and support systems
- Sheet metal transitions
- Installation hardware and miscellaneous components
You must produce ready-to-order lists that allow our team to immediately procure materials without further interpretation.
3) Execution-Driven Installation Planning
You will develop a single, logically sequenced master installation plan based on:
- Physical install dependencies
- Access constraints
- Trade coordination realities
- Material lead times
- Inspection readiness
- Startup readiness
This is not based solely on the GC schedule.
It is based on how the job should actually be installed.
Each milestone must include:
- Clear action-oriented milestone name
- Description of work and location
- Required equipment and materials with tags
- Realistic total labor hours
- Common field errors and QA checkpoints
You must use real-world commercial HVAC production assumptions.
4) Sequence-Driven Equipment and Material List
You will produce a milestone-aligned equipment list grouped by when items are needed, not just what they are.
Each item must include:
- Equipment tag
- Make and model
- Size and capacity
- Voltage and phase if applicable
- Supplier or source
- Milestone-specific quantity
- Purpose if helpful
If the same item is needed in multiple milestones, it must be listed separately.
5) Labor and Constructability Review
You will:
- Develop milestone-level labor hour projections
- Validate labor estimates against installation complexity
- Identify high-risk phases such as rigging, roof sets, or limited access areas
- Flag potential labor overruns before field mobilization
- Identify potential schedule compression risks
You must understand commercial HVAC field productivity and realistic crew outputs.
6) Schedule Interpretation and Labor Risk Analysis
You will review GC schedules and milestone updates to:
- Interpret overall project sequencing and critical path impacts
- Reconcile GC timelines with our internal labor estimates and installation sequencing
- Identify periods of schedule compression or available float
- Flag risks of being late based on manpower and sequence
- Identify when additional manpower or resequencing may be required
When periodic revised schedules are issued by the GC, you will:
- Compare revisions against prior versions
- Identify changes impacting mechanical scope
- Update our internal installation plan accordingly
- Highlight any new schedule or manpower risks
You must understand construction scheduling logic and how mechanical work interfaces with other trades.
7) Technical Field Support
During construction, you will:
- Review technical questions from our team
- Analyze drawings, submittals, and documentation
- Determine if the issue can be resolved internally
- Identify when escalation is required to Superintendent, Engineer of Record, GC, or Vendor
- Provide structured recommendations
You must distinguish between:
- Installation clarification
- Design conflict
- Scope gap
- Legitimate change condition
8) Technical Change Order Support
For complex changes beyond simple duct reroutes, you will:
- Analyze system impact
- Evaluate airflow and capacity implications
- Review static pressure impacts
- Assess equipment resizing needs
- Recommend technically viable solutions
- Support defensible change order narratives
You must understand system-level performance implications.
9) Standardization of Installation Procedures
You will help develop repeatable internal frameworks across projects.
This includes:
- Standard RTU installation templates
- Standard VRF installation procedures
- Startup verification checklists
- Accessory ordering checklists
- QA and QC milestone structures
- Internal execution playbooks
The objective is to reduce variability, improve field consistency, and create scalable internal systems.
Contract duration of more than 6 months. with 40 hours per week.
Mandatory skills: MEPS, Construction Document Preparation, Construction Management, Pre-Construction, Construction Estimating, Project Management, Technical Documentation, Mechanical, Electrical & Plumbing Systems, HVAC System Design, Mechanical Engineering
Sprachkenntnisse
- English
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