Finance Administrative Assistant

Reporting to the AR/AP Manager, you will work closely with the Accounts Payable and Accounts Receivable teams, as well as other finance team members. You will be responsible for delivering effective, timely, and efficient services to internal and external clients, in accordance with the Accounting Department's policies and procedures.

The successful candidate will maintain strong working relationships with internal clients and external customer representatives.

Competencies Required to Succeed

•Strong customer service orientation
•Effective written and verbal communication skills
•Action-oriented with a proactive approach to work
•Strong problem-solving skills
•Ability to work both independently and as part of a team
•Proven ability to manage multiple priorities and deadlines in a fast-paced environment
•Ability to work effectively within tight deadlines and high-volume workflows

Responsibilities

•Provide in-office administrative and operational support as required
•Incoming mail: Sort and organize items for internal processing; complete scanning and batching activities; maintain saved documentation; and record required details in tracking logs using approved review tools
•Outgoing mail: Facilitate outgoing documentation as needed, including coordinating and preparing courier packages
•Support regular banking-related activities, including remote cheque scanning and occasional in-person deposits
•Review submitted documentation containing financial details to ensure accuracy, completeness, and compliance with company policy and audit requirements.
•Respond to internal and external inquiries in a timely and professional manner, documenting actions and resolutions for audit and record-keeping purposes
•Maintain accurate electronic filing systems and documentation standards
•Assist with audit requests by gathering and providing required documentation within established timelines
•Occasionally collect office mail from the designated mail depot
•Participate in special projects and process improvement initiatives as assigned
•Perform other administrative and operational duties as required

Qualifications & Experience

•Completion of high school education
•Minimum 1–3 years of experience in a general administrative or office support role; related experience in a corporate or finance environment is an asset.
•Demonstrated strong attention to detail and accuracy
•Proficiency with Microsoft Office, including intermediate to advanced Excel and intermediate Word skills
•Proven organizational skills with the ability to prioritize effectively
•Previous experience working within a dynamic team environment considered an asset
•Demonstrated initiative and strong follow-up skills
•Ability to maintain a high level of confidentiality
•Demonstrated professionalism and strong work ethic
•Proven ability to contribute effectively within a fast-paced, high-volume team environment
•Ability to work independently with minimal supervision
•Positive team-oriented attitude
•Access to reliable transportation to commute to office, daily

What we offer:

•    E-flex Benefits Program & Wellness Initiatives 
•    Registered Retirement Savings Plan (RRSP) with 2% Match 
•    Training, Career Development, and Employee Recognition Programs 
•    Employee Referral Bonuses

Environment/Working Conditions:
SCM Insurance Services and affiliates welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates throughout the recruitment and assessment process.

Unsolicited Outreach Statement – Recruitment Agencies

SCM Insurance Services (SCM) and its affiliated companies will not accept unsolicited resume submittals from third- party recruiters and hereby request agencies to not contact SCM employees or managers directly to present candidates.  Be advised SCM will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume and will consider any unsolicited resumes forwarded public information.  SCM welcomes resumes submitted directly from candidates.