Personal Assistant

? Headteacher's Personal Assistant ?

Permanent Full-Time (Term time + additional weeks, or all year round) 8:00am - 5:00pm

Are you a highly organised, calm and confident professional who loves being at the centre of a busy, purposeful environment? This is an exceptional opportunity to become the trusted right hand to a Headteacher , playing a vital role in the smooth running and success of a vibrant school community.

We value diversity and welcome applicants from all backgrounds.

? Why This Role Is Special

As the Headteacher's PA, you'll be the heartbeat of the school office - the person others depend on, the one who keeps everything moving, and the trusted guardian of confidential, high-level information.

Your work will be meaningful, varied and deeply appreciated across the whole school.

Managing Enquiries & Communications

• Be the warm, professional first point of contact for staff, parents, governors and visitors.
• Handle calls, inboxes and face-to-face enquiries efficiently and with sensitivity.
• Oversee visitor procedures, ensuring robust safeguarding .
• Manage confidential correspondence with absolute discretion.
• Work closely with the Clerk to Governors to coordinate meetings, panels and documentation.

Diary, Admin & Daily Operations

• Take full ownership of the Headteacher's diary - scheduling, preparing briefings and ensuring everything runs like clockwork.
• Maintain accurate digital and manual records following compliance guidelines.
• Update work-in-progress files and track all follow-up actions.
• Manage the central school calendar , coordinate events and attend site meetings to support logistics.
• Produce high-quality reports, documents and minutes.
• Support key administrative processes including:
  • Bursary applications
  • Staff leavers
  • Pupils transferring to other schools
  • Staff appraisals and probation cycles

? Office Management & Leadership

• Ensure the school office runs smoothly, professionally and efficiently.
• Create a welcoming reception environment ?.
• Provide reception cover when required.
• Manage hospitality for meetings and events ?.
• Oversee post distribution and office supplies budgets.
• Support pupil record keeping and parent communications.
• Maintain office security and access control .
• Manage pupil allergy information and issue allergy discs.
• Ensure telephones are staffed from 8am-5pm daily.
• Ensure all documents, letters and publications are accurate and up to date.

Team Leadership

• Line manage administrative staff, including the Receptionist.
• Lead appraisals, development and performance support.
• Foster a positive, solutions-focused office culture .

Emergency Responsibilities

• Stay calm and effective during emergencies.
• Provide accurate details to emergency services when required.
• Ensure staff lists and registers reach assembly points if an evacuation occurs.

What We're Looking For

Qualifications

• GCSE English & Maths (Grade C/4+).
• NVQ Level 3 in Business Administration (desirable).

Experience

• Senior-level admin/PA experience.
• Experience handling confidential information.
• Line management experience.
• School experience (desirable).
• First aid training (provided if needed).

Skills

• Excellent written and verbal communication
• Strong organisation and prioritisation skills
• High attention to detail
• Confident IT user (Word, Excel, MIS)
• Understanding of GDPR, safeguarding and regulatory frameworks (desirable)