Office ManagerAlpine Recruitment and Talent Attraction • Delta, British Columbia, Canada

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Office Manager

Alpine Recruitment and Talent Attraction

Delta, British Columbia, Canada

Delta, British Columbia, Canada

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Title: Office Manager & Executive Support Lead
Status: Full Time
Salary: $70,000 - $80, 000
Location: In-Office role at the Delta head office
About the Role
If you're the kind of person who notices what's missing, anticipates what's next, and genuinely enjoys being the steady force behind a great workplace, this role was made for you.
We're looking for an Office Manager & Executive Support Lead who will be the heartbeat of our office. This role brings together executive-level administrative support, office operations leadership, and front-of-house oversight
You'll be the connector, the person who keeps leaders focused, the office running smoothly, and the first impression; consistently professional and welcoming. This is a role for someone who enjoys variety, values discretion, and takes true ownership of their work.
What You'll Do
Office Management & Operations
You'll own the day today rhythm of the office and ensure everything runs seamlessly by:

Managing daily office operations, systems, and processes

Overseeing vendors, suppliers, building management, and service providers

Managing office budgets, supplies, invoices, and approvals

Creating, improving, and documenting office procedures and workflows

Coordinating internal meetings, events, and special initiatives

Serving as the go-to person for office-related questions and problem solving

Reception & Front-of-House Leadership
You'll ensure our first impression is always a great one by:

Managing and supporting the receptionist/front desk function

Setting and maintaining service standards for a warm, professional, and welcoming environment

Overseeing reception scheduling, coverage, and daily workflow

Ensuring visitors, clients, and employees feel supported from the moment they arrive

Executive & Leadership Support
You'll provide high-level support to senior leaders by:

Proactively managing complex calendars, meetings, and shifting priorities

Preparing executive correspondence, presentations, reports, and briefing materials

Coordinating travel arrangements, expenses, and follow-ups

Acting as a trusted gatekeeper and point of contact for internal and external stakeholders

Handling sensitive and confidential information with discretion and professionalism

Anticipating needs, flagging risks, and solving issues before they escalate

Who You Are
You're organized, dependable, and calm under pressure and people trust you because you follow through. You bring:

5 + years of experience in supporting Senior Executive is required

Strong organizational and time management skills; you thrive in organized chaos

Excellent written, verbal, and interpersonal communication skills

High attention to detail, sound judgment, and strong follow through

Confidence working directly with senior leaders and leadership teams

A proactive, ownership-driven mindset, you don't wait to be asked

High emotional intelligence and the ability to handle confidential matters with discretion

Strong proficiency with Microsoft Office

Must be able to pass and obtain all the required security clearances during the length of employment.

We are an equal opportunity employer and welcome applications for all who are eligible to apply. We value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued and respected. Due to the nature of our services, some of our positions require a security clearance and/or a criminal and credit check. If you are a successful candidate, you may be asked to consent to a background check and security clearance. For positions with access to financial data or funds, your credit must be in good standing. Eligibility to Work in Canada: It's important that you are legally eligible to work in Canada at the time an offer of employment is made. You may be requested to provide proof of eligibility at that time.
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Delta, British Columbia, Canada

Sprachkenntnisse

English

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