EDIA Administrative Coordinator

Job Title: EDIA Administrative Coordinator 

Reports to: EDIA Lead

Employment Status: Full-time, one year contract

Working Conditions: Office environment, hybrid schedule. 

Job Summary:
Provide administrative and logistical support to the EDIA department, including areas of community engagement, conference and event planning, research, and funding.

Applications for this role will be accepted until 4pm on Wednesday, February 25th

Essential Competencies: 

• Expectations of Employment (see below)
• Initiative (see more in "Behavioural Competencies" below)
• Interpersonal Relations
• Problem Solving
• Communication Skills
• Results Orientation
  

Measurements of Performance:

• Attention to detail
• Timeliness
• Quality of communications
  
• Success of events and initiatives
• Enhancement of tracking and data analysis
  

Entry Level Criteria: 

• Education: Degree or Diploma in Business or Administration or equivalent
• Proficiency with the Microsoft Suite (Teams, Excel, Outlook, PowerPoint)
• Educational, professional and/or personal experience in the EDIA space and working with traditionally underrepresented and marginalized groups
• Proven ability to collaborate and support the development of new resources and initiatives
• Experience providing research and logistical support
  

Essential Duties and Responsibilities

Administrative Support for the EDIA Department

• Provide comprehensive administrative support for EDIA programs and the EDIA team
• Coordinate logistics for meetings
• Field enquiries from partners and the general public
  
• Support other staff members in their duties as it relates back to the EDIA department
• Monitor and track budgets, funding streams, and other resources.
  

Community Engagement Support

• Provide logistical support for the planning and execution of conferences, workshops, and other community education initiatives
• Schedule and book speakers, locations, and catering as directed
• Track engagement metrics and develop monitoring and reporting strategies
• Handle or field issues as they arise and provide day-of support for participants
  

EDIA and Para Strategy Support

• Coordinate with partners and SNS staff to support EDIA and Para initiatives
• Provide administrative and logistical support for the maintenance of current EDIA programs and new initiatives
• Update and circulate EDIA and Parasport educational material as directed
• Attend and support strategic planning and evaluation meetings
• Provide tracking and logistical support for the Parasport Equipment Loan Program
• Provide administrative support for the Parasport Athlete Engagement Council and other programs
  

Funding and Research Strategy

• Stay up to date on provincial and federal legislation and initiatives that may impact EDIA programming
• Research EDIA and Parasport strategies, programs, and funding opportunities
• Develop reporting and data analysis strategies in order to share the results of this research and support Sport NS EDIA initiatives
  

Team Participation

• Build and maintain effective and collaborative networks and relationships with colleagues and stakeholders
  
• Participate regularly in staff meetings, events, and staff training
  
• Participate in OH&S Committee and Connections Committee

Expectations of Employment

Job Knowledge: Commitment to improve knowledge level, skills, and procedures relative to job.
Reliability: Instills full confidence to complete job requirements responsibly with a minimum of supervision.

Ability to Learn: Quickly grasps job requirements; reacts well to pressure.

Adheres to Policies: Complies with all regulations, policies and procedures required by the organization. 

Manageability: Responds to coaching and directions of supervisor or manager. Respects the leadership of the organization and our partners.

Mission, Vision and Values: Contributes to Sport Nova Scotia's Mission and Vision and shares Sport Nova Scotia's Values.

Behavioural Competencies

Initiative

Motivation: Sees what needs to be done and steps up. Displays energy and enthusiasm in approaching the job. Is proactive. 

Leadership: Able to inspire and motivate teammates to achieve desired results. Able to support, provide feedback and hold each other accountable. 

Interpersonal Relations

Collaboration: Able to cooperate with others and maintain effective working relationships; deal effectively with situations that involve attitudes, opinions and feelings of others. 

Professionalism: Displays respect for others through conduct, courtesy, manners, alertness, appearance, dress and hygiene. 

Teamwork: Contributes to team success by pitching in and supporting team mates outside of own job description. 

Problem Solving

Planning & Organizing: Executes work logically.  Analyzes problems clearly and determines appropriate solutions. Able to manage multiple priorities. 

Decision Making: Assesses tasks objectively, considering long and short-term implications.  Makes and executes timely decisions. Works at the appropriate level. 

Adaptability: Ability to grasp, interpret and adjust to instructions, new situations, methods and procedures. 

Communication

Expression: Possesses verbal and written skills required to convey information and express ideas in a clear concise manner. 

Listening: Possesses skill required for taking directions and considering the views of others. 

Results Orientation

Financial Responsibility: Contributes to growth of revenue whether by direct or indirect interaction. Manages cost and efficiencies where appropriate. 

Responsiveness: Delivers timely, high quality service and treats external and internal clients with courtesy and respect.  Client satisfaction is a high priority. 

Quality of Work: Exhibits accuracy and thoroughness of work performed. 

Quantity of Work/Productivity: Completes expected volume of work; satisfies the expectations of the role.

Location

Halifax, Nova Scotia (Hybrid)

Department

Sport Development

Employment Type

Contract

Minimum Experience

Entry-level

Compensation

50,494