Maintenance Administrator

Key Responsibilities:

• Maintenance Scheduling: Coordinate and schedule all preventative maintenance (PM) and repairs for short-haul tractors and trailers.

• Work Order Management: Review daily Vehicle Condition Reports (VCRs) and manage digital work orders to ensure all reported defects are addressed promptly.

• Inventory Control: Manage the shop's parts inventory, including sourcing, ordering, and tracking specialized components to ensure cost-effective operations.

• Compliance Tracking: Maintain meticulous records for vehicle inspections, emissions, and safety certifications to ensure 100% compliance with provincial/federal regulations.

• Safety Leadership: Work in accordance with GFL's "Safe for Life" policies, ensuring all shop activities meet internal and regulatory safety standards.

• Administrative Support: Monitor fuel consumption, fluid levels, and maintenance expenses to provide accurate data for the Branch Manager and Controller.

• Experience: 2+ years in fleet coordination, logistics, or a mechanical shop environment (heavy-duty industry experience preferred).

• Technical Knowledge: General understanding of diesel engines, hydraulic systems, and air brake components.

• Software Proficiency: Strong skills in Google and experience using fleet management software (e.g., M5, TMW).

• Organization: Proven ability to prioritize in a high-pressure, fast-paced hauling environment.

• Communication: Ability to clearly communicate technical issues between drivers, mechanics, and management.

• Education: High School Diploma required; a technical diploma in logistics or automotive management is considered a strong asset.

At GFL, our goal is to invest in our people and provide opportunities to grow, for life Our employees are united under our shared purpose of providing sustainable solutions to enable our customers and communities to be GREEN FOR LIFE

• Competitive Benefits: We offer a comprehensive benefits plan, including RRSP match, orthodontics, and vision coverage.

• Growth Opportunities: With 20,000+ employees across North America, we offer a dynamic set of career paths and locations.

• Community Impact: We actively contribute to local communities through our flagship Full Circle Project.

• Innovation: Work with an industry leader that is investing in the future, including our growing fleet of fully electric trucks

#GFLTalent

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact 
Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.