Proposal Coordinator

Come Build Your Career at Aecon

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us 

At Aecon we:

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

What is the Opportunity?

Aecon Industrial Construction Corp leads the way in industrial construction and water infrastructure, providing clients in Canada and the U.S. with vertically integrated solutions and exceptional execution.

Reporting to the Proposal Manager, the Proposal Coordinator is responsible for overall coordination of the proposal from the bid/no bid review to the contract execution. This position will use strong organizational and communication skills, to assist the estimating team in initiating new bids/proposals in a fast paced, deadline driven environment while maintaining confidentiality. This is an office-based position, with hybrid flexibility.

What You'll Do Here:
•    Act as single point of contact with the client, break out and assign deliverables, develop proposal outline, schedule/facilitate kickoff calls and touchpoints, ensure RFP compliance, facilitate reviews, perform final polish and quality control on all documents, manage the post-bid clarifications, and build proposal presentation PowerPoints.
•    Write various proposal sections, as needed, including executive summaries, project descriptions, resumes, standard responses, and support writing/developing new plans with the operations/estimating teams.
•    When required support designing/conceptualizing graphics.
•    Assist in managing, monitoring, and maintaining the proposal content management database, and content libraries.
•    Support in keeping accurate records on proposals, results, process lessons learned and debriefs.
•    Participate in proposal strategy and review sessions.
•    Responsible for document management of the submission and support the content/document management of the bid library.
 
What You Bring to the Team:
•    A self-motivated team player with 1-3 yrs of proposal experience, and/or completion of post-secondary education that has transferrable skills for this role.
•    Strong English language and writing skills, with a high attention to detail and the ability to proofread and edit content.
•    Strong computer skills and expertise in Microsoft Office (specifically Word and PowerPoint), Adobe Acrobat, and SharePoint.
•    Ability to perform in a fast-paced/agile environment with competing priorities and capable of critical thinking and problem solving.
•    Ability to work in a collaborative team environment with shared goals.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon's AI Usage Policy. All final decisions are made by qualified Aecon team members.