URGENT: Construction Project Management Assistant

Application Deadline: 28 February 2026

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $6.00 - $8.00 / hour

• Assist project managers with day-to-day administrative tasks related to active projects
• Serve as a communication hub between superintendents, project managers, and contractors
• Track project timelines, deliverables, and required documentation
• Prepare, process, and track RFIs (Requests for Information) and submittals
• Maintain organized digital records of all project-related documentation
• Ensure timely submission of required paperwork to clients, subcontractors, and suppliers
• Assist in material procurement by preparing purchase orders, verifying vendor quotes, and tracking deliveries
• Coordinate with suppliers to confirm pricing, lead times, and order status
• Utilize ProCore software to manage project documentation and updates (preferred)
• Prepare, update, and analyze project data in Excel
• Maintain accuracy of internal systems and databases
• Manage schedules, meetings, and internal communications
• Assist with reporting, follow-ups, and ensuring project compliance with requirements
• Manage the submittal process for major projects, ensuring accuracy, completeness, and timely delivery.
• Coordinate with vendors, subcontractors, and internal teams to gather necessary submittal documentation.
• Work closely with estimators to assist in project bids.
• Price out materials and equipment required for upcoming jobs.
• Manage scheduling and delivery of materials and equipment based on project timelines.
• Track material and equipment milestones and communicate updates to project managers and stakeholders.
• Gain proficiency with Procore to manage documentation, procurement, and scheduling tasks.
• Maintain detailed and organized records using Excel and other tools as required.
• Assist or manage changeover processes during project transitions.
• Coordinate across departments to ensure smooth project execution.

• Minimum 2-3 years of experience in the construction industry
• Strong background in project management support
• Hands-on experience preparing and managing RFIs and submittals
• Excellent communication and coordination skills
• Proficiency in Microsoft Excel and general office software
• High attention to detail and ability to work independently
• Experience with procurement in a construction setting
• Knowledge of ProCore construction management software is a plus
• Familiarity with federal/government contracting requirements

• 40 hours per week
• Monday to Friday
• 9AM–6PM US Eastern Standard Time

• $6-$8USD/hour
• HMO coverage after 1 year of employment.