Powwow Project Administrator

About the Calgary Stampede

The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures and community spirit with a vision to create a world-class, year-round gathering place for the community. Exemplifying the theme We're Greatest Together, the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees.  

As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity and commitment to the community. The world-class, year-round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long-standing traditions makes community spirit thrive.

Position Summary

The Powwow Project Administrator is a member of the Indigenous Engagement Team who supports various Indigenous Programming events, specifically the Powwow. Reporting to the Manager, Indigenous Engagement, the Powwow Project Administrator works alongside the Powwow Coordinating Group to support the planning, development, implementation, and fulfillment requirements for the Saddledome Powwow. The Project Administrator collaborates closely with other members of the Powwow Coordinating Group as well as with internal and external stakeholders.

Responsibilities

The Project Administrator will provide essential support to the Powwow Coordinating Group in the planning and delivery of an arena-level powwow. Responsibilities include, but are not limited to:

• Assist the Powwow Coordinating Group by supporting the planning activities related to cultural demonstrations, competition dancing, and audience engagement at the event.
• Provide administrative and logistical support to the production, operation, registration, and arena/on-floor teams responsible for event execution.
• Serve as a communication link by liaising with internal and external stakeholders, including the Advisory Group, to facilitate information flow as directed.
• Support the marketing and communications team by helping to gather and organize materials and vision from the Powwow Coordinating Group in order to promote the Powwow.
• Collaborate with the Sponsorship team by assisting in tracking and documenting fulfillment of sponsorship program elements.
• Help support processes for registration and accreditation, working closely with the Powwow Coordinating Group and external organizations to support the execution of these processes.

Qualifications

The ideal candidate is proactive, detail oriented, optimistic, and experienced in dynamic environments requiring multitasking and support across various priorities. Key qualifications include:

• Administrative and project management background.
• Familiarity with Treaty 7 First Nations and cultures.
• Knowledge of the Calgary Stampede and its cultural significance.
• Experience supporting the planning or execution of events.
• Strong verbal and written communication skills, with the ability to collaborate effectively and build positive working relationships.
• Excellent organizational and administrative skills with strong attention to detail.
• Proficiency in Microsoft Office suite.
• Possession of a valid driver's license and access to reliable transportation.

Terms of Position

• This is a seasonal position from February – July, 2024 working between 20 and 37.5 hours per week. The position includes working some evenings and weekends.
• Due to the event based nature of this position, the majority of work will be completed in-office, on site at Stampede Park.  There is some flexibility for remote work options on an approved basis.

Opportunity

This role offers hands-on experience in event coordination, cultural programming, and stakeholder collaboration within a respected, inclusive organization. It's a unique chance to contribute to a world-class event that honors tradition, fosters community spirit, and promotes cultural diversity.

Benefits

The Calgary Stampede offers a unique and exciting work environment and the opportunity for advancement and employee training.