Administrative Assistant

About Us

Preciseley Microtechnology Corporation (PMC) is a global leader in optic MEMS solutions for optical communications systems, automotive and 3D sensing applications. Founded in 2006, PMC designs and supplies a broad range of MEMS micro-mirror and mirror array products. The company offers innovative MEMS solutions that help design engineers solve complex problems for 5G telecommunications infrastructure, data center networks, and laser lighting systems, industrial LiDAR and machine vision systems, AR/VR, and biometrics applications.

Position Summary

The Executive Assistant will directly support the executive team of four, ensuring operational efficiency and allowing leadership to focus on strategic growth and operations. This role requires a proactive, highly organized individual capable of handling confidential information with discretion and managing multiple priorities in a fast-paced environment.

This role offers a competitive total compensation package, including a base salary of CAD 65,000–70,000 plus employer-paid health and dental benefits and an RRSP matching program of up to 4% of salary.

Duties and Responsibilities

Executive Administration

• Act as the primary point of contact among executives, employees, clients, and external partners.
• Manage information flow in a timely, accurate, and professional manner.
• Manage executives' calendars, including scheduling and coordinating meetings.
• Arrange travel for executives and visitors as required.
• Prepare weekly, monthly, and quarterly reports and presentations.
• Support and track projects, ensuring milestones and deadlines are met.

Office Management

• Organize and maintain the office for approximately 20 employees, ensuring a professional, well-functioning work environment.
• Keep the office running smoothly by coordinating and delegating tasks as needed.
• Provide general human resources support, including onboarding and offboarding staff (documentation, coordination of equipment and access, first-day logistics).
• Lead the planning and coordination of staff events, with support from other team members.
• Arrange couriers, manage incoming and outgoing mail, and receive and distribute deliveries and orders.
• Support supply chain activities by creating and monitoring purchase orders.
• Maintain office supplies and consumables inventories, including monitoring stock levels and placing orders as needed.

Reporting Structure

• Reports to: Vice President Finance
• Direct Reports: None

Tools, Systems, Equipment and Machinery

• Software: Microsoft Office suite. Efficient and knowledgeable in PowerPoint, Word, Excel and Teams
• Equipment: Laptop or Desktop system.

Physical Requirements and work environment

• Office-based role requiring extended periods of sitting, typing, and computer use
• Regular communication via phone, video call, and email; occasional public speaking
• Standard work hours: Monday to Friday, 9:00 AM – 6:00 PM (8-hour days)
• Flexibility for early or late meetings due to international time zones; after-hours online meetings may be required

Qualifications

• 3+ years of experience in Administrative and Office management roles
• Proficiency in Microsoft Office, especially Excel
• Korean or Mandarin fluency are strong assets
• Excellent English communication skills, both written and spoken
• Strong problem-solving abilities and a track record of developing effective solutions
• Results-oriented with a sense of urgency and follow-through
• Excellent communication and relationship-building skills
• Able to manage multiple priorities, handle ambiguity, and adapt to rapid changes