Assistant, Business

The Business Assistant is responsible for all coordination and executive support functions for two Vice Presidents at Definity. This role also provides a full range of administrative support to the Commercial Insurance team.

What to expect

• Manage the VP's calendar and inbox in all coordination of meetings; managing multiple conflicting meetings and necessary resources, booking and scheduling meetings with internal and external clients.
• Ensure that highly sensitive, proprietary, and confidential information is released only to those authorized. 
• Event planning and coordination for the Commercial Insurance team in the Waterloo office; including executing all aspects of meetings and special events in addition to venue and technical support arrangements.
• Develop framework budget based on historical data and business plans. Input budget, co-ordinate budget process and ensure deadlines are met. 
• Monitor monthly reports and track expenses, following up on discrepancies when necessary.
• Review all direct report expense reports for accuracy and policy compliance.
• Complete, prepare, and submit payment of invoices and company expenses.

What you bring 

• University degree or college diploma in Business/Office Administration, or relevant discipline.
• 3-5 years of experience supporting a senior level leader in an executive assistant or business assistant capacity. 
• Excellent organizational and time management skills
• Exceptional interpersonal skills — shows professionalism in all interactions with internal and external stakeholders. 
• Adaptable — shows initiative and ability to maintain the necessary balance among competing priorities and multiple stakeholders. 
• Strong problem-solving skills — ability to work independently and under tight timelines to handle a wide variety of activities and confidential matters with discretion and good judgment.
• Articulate — strong written and verbal communication. 
• Attention to detail — excellent administrative and organizational skills. 
• Proficient in Microsoft Office applications (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat — willing to learn new software where needed. 

Salary Range: $51,300 - $94,400

Actual salary for the role may vary depending on work location of the successful candidate and other factors including but not limited to, skills, education, experience, working conditions and the local labour market.

This position is being posted to fill an existing vacancy.

Interested in this role, but don't meet every requirement? We encourage you to apply We know from experience that a candidate doesn't need 100% of the qualifications listed to bring incredible value to our team. We're actively seeking diverse backgrounds and perspectives to help us make insurance better. At Definity, inclusion, diversity, and equity aren't just "nice to have" — they're essential to our success. 

What's in it for you?

• Hybrid work schedule for most roles
• Company share ownership program
• Incentive Program - Eligible employees may participate in various incentive plans which are paid out at the discretion of the company and subject to individual and company performance.
• Pension and savings programs, with company-matched RRSP contributions
• Paid volunteer days and company matching on charitable donations
• Educational resources, tuition assistance, and paid time off to study for exams
• Focus on inclusion with employee groups, support for gender affirmation surgery, access to BIPOC counsellors, access to programs for working parents 
• Wellness and recognition programs 
• Discounts on products and services

Go ahead and expect a lot — you deserve it.

It's better here — but don't take our word for it. Definity was named by Great Place to Work as one of the Best Workplaces in Canada for women, for youth, and for inclusion.

Our inclusive work environment welcomes diversity and supports accessibility. If you require accommodation at any time during the recruitment process, please let us know by contacting 

Background checks

This role requires successful clearance of background checks (including criminal checks and leadership references).

#IND1

We offer a flexible, hybrid work experience where employees work from the office and virtually depending on the type of work they are doing and who they are working with. Bring your true self and be a part of our journey. It's better here.