Human Resources Coordinator

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Position Summary:
Reporting to the Human Resources Advisor, and in collaboration with the Administrative Supervisor, the Human Resources Coordinator will provide a full range of administrative support activities related to human resources business processes for the academic, management, and support staff and other unionized and non-unionized groups, for the Schulich School of Music's Departments of Music Research and Music Performance.
Primary Responsibilities:

• Coordinate the human resources functions for the Departments of Music Research and Music Performance.

• Respond to general inquiries related to human resources policies and procedures and the application of collective agreements.

• Prepare job postings, monitor online applications, produce offer letters, and administer hiring processes for MCLIU, AGSEM, AMUSE and non-unionized academic casual employee groups, such as Music Accompanists, in Workday.

• Process time entries and payments via Workday; submit requests to Human Resources Advisor as needed. Assist with employer compliance processing.

• Pull reports from Workday, verify and proofread information for accuracy.

• Compile statistics and data for inclusion in reports. Update documents and reports, either in print or web form.

• Provide support to Faculty committees, for example, Music Research Area Chairs (MRAC), Music Research Council, Performance Area Chairs (PAC), Performance Council, as needed. Record and distribute minutes.

• Perform other related duties as required.

Other Qualifying Skills and/or Abilities

• Advanced computer proficiency, including word processing, spreadsheets in Microsoft Excel, and experience with web and online communication tools. Experience with Workday, an asset.

• Experience with navigating collective agreements and supporting multiple employee groups.

• Strong ability to work under pressure to meet multiple deadlines in a fast-paced, dynamic environment.

• Demonstrated organizational skills and ability to multi-task.

• Demonstrated attention to detail and ability to manage large amounts of data.

• Strong organizational and interpersonal skills.

• Ability to troubleshoot issues; resourceful in finding solutions or escalating appropriately.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.
For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

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McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,