Administrative Assistant

Be part of something bigger. Build with us today — Now, for tomorrow.

At Baker Tilly, we care about the impact you make. That's why we're invested in your growth from day one—because the steps you take today define your tomorrow.

We are looking for an Administrative Assistant to join our team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you'll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

"There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them."  

Your role:

Working as part of a collaborative Administrative professional team, the role of the Administrative Assistant is to provide quality administrative and organizational support, to t the firm. Administrative Assistants proactively support the firm's day-to-day needs and management of the client and flow of work. This role reports to the Operations Manager.

• Represent the firm in a professional, courteous, and confident manner, in both written and verbal communications, internally and externally
• Respond to visitors and telephone calls
• Coordinate, print and file the various annual tax packages (T1, T2, T3 T4, T5)
  
• Managing electronic and paper-based files including e-signature and digital archiving
• Database maintenance / updating various databases and registers.
• Track planning, engagement, and legal correspondence.
  
• Prepare, update, print, assemble, quality check and file financial statements and other tax related forms and information returns.
• Assist with billings process and invoice preparation, including collection.
• Provide support for firm technology and changes in firm processes and policies.
• Monitor, and review current internal systems and processes and make suggestions for building further efficiencies
• Backup support for front desk, as required
  
• Assist with meeting and event logistics including location and/or booking of meeting rooms, meals, equipment, materials, RSVPs, set up conference calls or video conference and travel.

What you bring to the table:

• Post-secondary education with administration and accounting acumen
• Minimum 2 years of relevant experience in administration and customer service in a fast-paced, collaborative environment
• Advanced knowledge of Office 365 products, specifically Word and Excel
• Accounting/Tax process and forms (T1's, T2's) experience an asset
• Experience with CaseWare, Caseview, TaxPrep, and an asset
• Previous experience working in a partnership or professional services firm supporting various levels of staff
  
• Ability to engage in exceptional interpersonal relations with clients and team members
• Takes initiative and direction and is a self-directed learner
• Innovative thinking and adaptable to service needs
• Ensures professionalism, discretion, integrity, and tact in performance of duties
• High collaboration with existing team members
  
• Excellent time management with adherence to strict legislative deadlines
• Positive can-do attitude and ability to juggle multiple priorities
• Accuracy, precision, and acute attention to detail are essential
• General knowledge of office equipment and basic IT troubleshooting
• Demonstrates sound judgement with regards to confidential and sensitive matter

What's in it for you? 

• 3 weeks paid vacation to start 
• Employer paid benefits package including comprehensive health and dental starting from day one
• Family Benefits - parental leave top-up program for new parents
• Enhanced mental health benefits
• Wellness subsidy
• RRSP matching program
  
• Banked overtime program
• Client referral, employee referral bonus program
• A leadership team committed to your success 
• Challenging and varied assignments 
• Ongoing training and support for professional development 
• Team building adventures (we've thrown axes, taken a river cruise and rooted for the Jays in the Dome - just to name a few) 
• A professional, fun and friendly working environment
  

Where you'll work: Courtice

Job Type: Permanent, Full-time

Salary Range: $45,200 - $68,000 a year

The actual base salary a successful candidate will be offered within this range will be based on a combination of factors including relevant experience, skills, education, internal equity, and market alignment.

When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you're ready to make an impact, we're ready to meet you. 

We are committed to transparency in our hiring process. Please note the following information regarding this job posting:

Position Status: Existing Vacancy

If you are selected for an interview, we will contact you directly via email through BambooHR. We will never request additional personal information such as bank details or other sensitive data.

We offer a competitive remuneration package based on experience and qualifications. If you are a qualified candidate, please apply now. While we appreciate all applications, only candidates selected for an interview will be contacted.

Baker Tilly is an equal opportunity employer dedicated to fostering, supporting, and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process and for our staff. Please let us know during the application process.

Location

Courtice, Ontario

Department

Admin

Employment Type

Full-Time

Minimum Experience

Mid-level

Compensation

$45,200 - $68,000 per year