Über
Position
Executive Assistant
Company
Confidential
Location
GTA
Employment Type: Full Time, Permanent, Existing position
Salary : $75k - $80k discretionary bonus
We're hiring an Executive Assistant for our client, who will be responsible for supporting our client's Executive Team in managing day-to-day operations and ensuring the smooth running of the organization. This role involves anticipating needs, offering solutions, and handling tasks with a high level of professionalism and confidentiality. The successful candidate will be proactive, detail-oriented, and able to manage multiple projects simultaneously.
Our client offers:
- Flexible and hybrid work schedule (2 days in office, 3 days working from home)
- A competitive compensation package, plus comprehensive Health & Dental benefits
- Continuing education training and programs
- Provide comprehensive administrative support to executive leadership, including managing calendars, scheduling meetings, and maintaining email inbox
- Arrange complex travel itineraries, including flights, accommodations, and ground transportation, ensuring efficiency and cost-effectiveness
- Manage expense claims for all corporate credit cards, including making purchases and reconciling for billing/payment
- Prepare documents and presentation material for Board of Directors meetings
- Work with sensitive information and maintain confidentiality, including editing PowerPoint presentations
- Create and maintain company organizational chart
- Manage all incoming mail, taking notice of required actions and due dates to ensure timeliness of response and required actions, control inbound and outbound courier services
- Order office supplies as required
- Complete any miscellaneous requests from the Leadership Team as required
- 5 years of experience as an Executive Assistant supporting an Executive Team
- Degree or Diploma in business administration or a related field
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
- Strong organizational and time management skills, with the ability to prioritize tasks
- Ability to multitask and manage multiple priorities in a fast-paced environment
- Excellent verbal and written communication skills
- Utmost professionalism and ability to handle confidential information with discretion
- Detail-oriented and proactive, with a problem-solving mindset
- Ability to embrace change and seek learning opportunities
Please note: we are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any work visas.
Use of AI in Hiring: We may use AI-assisted tools to enhance the efficiency of the recruitment process for our clients. However, all applications are reviewed by human recruiters, and all hiring decisions are made by human decision-makers.
Sprachkenntnisse
- English
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