Über
The Lease Administrator is accountable to the Manager, Commercial Lease Administration for providing administrative services in support of the lease documentation process as well as for supporting various leasing activities for the assigned portfolio of properties within a geographic region, by participating in the process of preparation, revision, execution of lease documentation and data entry in the YARDI system of all required lease and tenant information.
DUTIES AND RESPONSIBILITIES
2. Lease Expediting: Effectively communicates and coordinates with all parties involved in the leasing effort throughout the process; serves as a support point of contact with internal and external parties such as tenant, tenant representative, tenant legal counsels, etc. for their inquiries pertaining to the status of leasing activities and documents.
3. Lease Tracking: Maintains, as required, tenant lease tracking database to reflect document/deal status for use by Office Industrial Leasing, Commercial Lease Administration and other internal groups.
4. Lease Correspondence: Prepares and amends as required leasing related correspondence including offers/proposals to lease, covering letters and any other correspondence as required.
5. Lease Coordination: Informs accounting, operations, asset management and any other required departments/personnel of completed lease transactions and any action required by those departments as well as assists Office Industrial Leasing with preparation and production of lease marketing materials.
6. Lease Records: Prepares and maintains a filing system for correspondences related to Offers to Lease, Leases and other legal documents to ensure non-interrupted communication between parties to facilitate the leasing and lease documentation processes in addition to coordinating as directed by the Office Industrial Leasing any broker or tenant promotional events.
7. Leasing Support: Assists with marketing and distribution of information to brokers and leasing agents; updates leasing opportunities page on the company's website to assist with leasing of space; prepares property profiles and other relevant portfolio information for investors upon request; may assist in due diligence in the acquisition or disposition of properties; researches leasing related inquiries from various sources, as required; arranges for the paperwork necessary for obtaining credit reports for prospective tenants; places company specific advertising, when required; ensures that rental deposits are received, where required; assists with daily and routine administrative tasks of the department to enable achievement of the common goals and objectives.
8. Lease Input: Reviews and interprets lease documents for YARDI input for lease information within adequate time lines (e.g. Leases, TADIS, Offers, Assignments, Parking & Storage Agreements, Temporary Agreements, etc.); enters lease documentation in the system, ensuring accurate and complete capture of information from lease documentation; maintain the integrity and quality of the lease data in accordance with existing standards, guidelines and procedures to ensure an accurate base for reporting and other applications; periodically assists with YARDI lease input for Acquisitions, including participation in a lease documents due-diligence process, as required.
Any other job related duties and/or projects that may be assigned.
MINIMUM REQUIREMENTS
Skills, Knowledge, Experience and Education
- Minimum 2 years of commercial lease or similar contract administration experience
- Basic knowledge of contract law, insurance and property management processes would be beneficial
- Excellent command of the written English language
- Excellent knowledge of Microsoft Office applications.
Core Competencies
- Excellent communication skills both verbal and written
- Excellent organizational skills
- Excellent analytical skills
- Systematic thinking and critical review skills
- Attention to detail
- Ability to prioritize and deliver quality result under pressure
- Ability to work with minimum supervision.
ADDITIONAL REQUIREMENTS
- Working knowledge of Yardi is an asset.
Sprachkenntnisse
- English
Hinweis für Nutzer
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