Records & Document Control Specialist

Records and Document Control Specialist
Location:  Oshawa, ON or Oakville, ON 
Status: Regular, Full – Time
Education level: business administration, records management, office administration, library science, information management
Deadline to apply:  Friday, February 27, 2026
Travel: 20% 

Salary Range: $ /weekly – $ /weekly
 
Laurentis Energy Partners (LEP) is on a high growth trajectory. We offer an exciting combination of challenging opportunities and career diversity in a work environment where safety is a core value. We seek ambitious and intelligent leaders in the energy industry with the ability to think differently to find new ways to solve problems. Being an Laurentis employee means you can apply your knowledge, broaden your skills, and make a valuable contribution to enhancing Ontario's energy sector. Our values are our strengths, and they are fundamental truths about us that do not change. Safety. Integrity. Excellence. People and Citizenship.  Visit our website to know more about our services.
 
JOB OVERVIEW

The Records and Document Control Specialist is responsible for developing, implementing, and maintaining the organization's records and document management policies, procedures, and systems. This role ensures compliance with legal, regulatory, and operational requirements and facilitates secure, efficient access to accurate records across departments. 

KEY ACCOUNTABILITIES

Working in accordance with prescribed safety procedures and regulations:

• Develop and maintain document and records management process and governance for Laurentis
• Support configuration of SharePoint sites document structure and permissions
• Maintain log of records and technical documents
• Provide compliance check and control over external deliverables prior to issuance to clients
• Administer records and documents control
• Ensure workflows, approvals, and transmittals comply with procedure
• Issue external records/deliverables to clients
• Oversee the classification, storage, retrieval, and archiving physical and electronic records.
• Ensure compliance with nuclear standards, legal, regulatory, and contractual obligations related to records management.
• Collaborate with IT and other departments to maintain and improve document management systems (DMS).
• Conduct regular audits and risk assessments of document control practices.
• Serve as the primary point of contact for internal and external audits related to
• documentation.
• Monitor and report on document control KPIs and continuous improvement initiatives in document control processes and systems.
• Identify future need for process change control support and projections into business planning.
• Develop and deliver new business processes and necessary procedures and standards to define and support processes.
• Develop appropriate training to support the new processes inclusive of new technology.
• Assist with long-term planning and strategy of records and information management systems and programs.
• Manage the delivery of document management services either internally or through contracts for records, controlled documents, and document processing.
• Train staff on document handling protocols and use of records management systems.
• Other Duties as Required

QUALIFICATIONS

• 10-15 years' experience in records and document control functions in technical

industries involving engineering, procurement, and/or construction.

• Experience with EDMS platforms and document control workflows in a regulated

environment.

• Familiarity with Nuclear standards (CSA N299, CSA N286) and regulatory frameworks 

WHY Laurentis Energy Partners?

Laurentis offers an exciting combination of challenging opportunities and career diversity in a work environment where safety is a fundamental value. Being an Laurentis employee means you can apply your knowledge, broaden your skills and make a valuable contribution to an organization that is vital to Ontario's success.

Here's why Laurentis Energy Partners might just be the ideal workplace for you:

• Exceptional range of opportunities province-wide
• Fast growing and dynamic working environment
• Long-term career growth and development opportunities
• If you are looking to learn from others and be part of something important, and you are excited about the future of Energy, you will find the right fit at Laurentis.

Our promise to you:

• We care about the safety and well-being of our employees. It is our utmost priority.
• A supportive work environment where you can be your best every day.
• Opportunities to stretch and develop in our diverse lines of business.
• Provide spaces for innovative thinking and solutions.
• Offer different ways for you to give back to communities where we operate.
• We support employment equity and diversity.

APPLICATION PROCESS

This job posting is for an existing vacancy. Please submit your resume by February 27, 2026. Laurentis thanks all those who apply; however, only candidates considered for an interview will be contacted.

Laurentis values a fair, transparent, and human-centred recruitment process. We do not use artificial intelligence (AI) or automated decision-making systems to screen, assess, or select applicants for this position. All applications are reviewed and evaluated by our Recruitment team to ensure a thorough, consistent, and equitable hiring process.

In compliance with record-keeping requirements, Laurentis must retain a record of all publicly advertised job postings and any associated applications for three (3) years after the posting is removed from public access. If you apply for this position, your application will be stored for 3 years.

ACCOMMODATIONS
Laurentis is committed to fostering an inclusive, equitable, and accessible environment where all employees feel valued, respected, and supported. If you require accommodation during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made.

PRIVACY POLICY 

Please note that by submitting an application, you understand and agree that Laurentis or CNPSA may require you to provide certain personal information to facilitate your application and potential employment. That information shall be processed and maintained by Laurentis or CNPSA as outlined in Laurentis's Privacy Policy available at  or CNPSA's Privacy Policy available at  

Location

Oshawa, Ontario

Department

Quality Assurance

Employment Type

Regular Full Time