Lease Documentation Coordinator

About QuadReal Property Group 

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

Role Description:

Reporting to the Regional Director, Lease Documentation (Office and Industrial East), the Lease Documentation Coordinator is responsible for the below.

Responsibilities:

• Prepare executive summaries for new leases, extensions, amendments and offers in a timely and efficient manner.

• Prepare and circulate documentation packages for Leasing and Investment Management approval and execution.

• Distribute fully-executed documentation (both externally and internally) and post documentation to the SharePoint Property Portal.

• Process and track lease documentation fee invoicing.

• Track lease documentation and follow-up with appropriate parties using prescribed tracking methods.

• Run credit checks, title searches and corporate searches.

• Provide administrative support to the Lease Documentation department.

• Update and maintain documentation in SharePoint Property Portal and collaborate with data governance in streamlining processes and efficiencies.

• Assist in the development of standardized lease policies, procedures and documents.

• Effective and timely delivery of lease documentation services through liaison with internal and external stakeholders.

• Draft miscellaneous legal correspondence, as required.

• Other related duties, as required.

Experience and Qualifications:

• 2-5 years' administrative experience, preferably with knowledge in the areas of real estate, leasing and/or contract law.

• Post secondary education and experience in the real estate industry is preferred.

• Excellent organizational, planning, time management and proof-reading skills.

• Ability to deliver detailed, accurate and quality results under pressure and within tight deadlines.

• Ability to work well individually and as part of a team and maintain cooperative working relationships both internally and externally.

• Ability to adapt to systems change, with an interest in problem solving and tech integration.

• Advanced skills in Microsoft Word and Excel; familiarity with Microsoft Office 365 suite (OneDrive, SharePoint, Teams) is an asset.

• Experience with Yardi and Deal Manager is an asset

This job posting is for an existing vacancy within our organization.

The expected annualized base salary range for this role is $65,000 – $80,000.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual's skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don't align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

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