Talent Acquisition Coordinator

Position Compensation Range:

Pay Rate Type:

Compensation may vary based on the job level and your geographic work location. Relocation support is offered for eligible candidates.

Primary Accountabilities

Interview Coordination & Logistics

• Partner with recruiters and hiring managers to schedule phone, video, technical, and onsite interviews across multiple roles and businesses using Paradox.
• Manage complex interview logistics, including panel scheduling, calendar management, candidate communications, and interview scheduling.
• Support candidate interview logistics by sharing travel information and handling interview expense reimbursement submissions, ensuring a smooth and positive candidate experience.

Background Check Process Management

• Manage the background check (BGC) and Motor Vehicle (MVR) process after initiation, tracking status, timelines, and completion.
• Notify recruiters of approval and anticipated completion dates, escalate delays or issues, and communicate approved BGC exceptions.

ALTA Bilingual Testing

• Initiate ALTA tests for candidates, monitor completion, record results in Workday, and communicate outcomes to recruiters and hiring managers.

Hire and Pre-Onboarding

• Process hires in Workday by reviewing and validating required data throughout the hiring workflow to ensure accuracy and compliance.
• Provide candidates with first-day details and onboarding instructions to facilitate completion of onboarding documentation.

Relocation Coordination

• Enter and maintain Cartus relocation details in Workday following hire completion.

High-Volume Hiring

• Coordinate and process high-volume group interviews and large-scale hiring projects, ensuring accurate scheduling, communication, and Workday hire processing.

Administrative Operations

• Be a first contact for questions regarding administrative resources, issues, or support needs related to department/divisional programs.
• Assist management team and direct reports in the administration of standard processes; develop documentation to support department/division program administration.
• Help with development, coordination, and maintenance of program materials, including online resources.

Specialized Knowledge and Skills Requirements

• Demonstrated experience providing customer-driven solutions, support or service
• Basic knowledge and understanding of human resource and talent strategy programs
• Demonstrated experience handling confidential information in a functional support role
• Demonstrated experience preparing reports, charts, and presentations

Licenses

• Not applicable.

Travel Requirements

• Up to 10%.

Physical Requirements

• Work that primarily involves sitting/standing.

Working Conditions

• Not applicable.

• Offer to selected candidate will be made contingent on the results of applicable background checks

• Offer to selected candidate is contingent on signing a non-disclosure agreement for proprietary information, trade secrets, and inventions

• Sponsorship will not be considered for this position unless specified in the posting

In this hybrid role, you will be expected to work a minimum of 10 days per month out of one of the offices: Madison, WI , Hopkins, MN , or Denver, CO

We provide benefits that support your physical, emotional, and financial wellbeing. You will have access to comprehensive medical, dental, vision and wellbeing benefits that enable you to take care of your health. We also offer a competitive 401(k) contribution, a pension plan, an annual incentive, 9 paid holidays and a paid time off program (23 days accrued annually for full-time employees). In addition, our student loan repayment program and paid-family leave are available to support our employees and their families. Interns and contingent workers are not eligible for American Family Insurance Group benefits.

We are an equal opportunity employer. It is our policy to comply with all applicable federal, state and local laws pertaining to non-discrimination, non-harassment and equal opportunity. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

American Family Insurance is committed to the full inclusion of all qualified individuals. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email to request a reasonable accommodation.