Paralegal

Joseph Ribkoff designs classic and contemporary garments for fashion-forward women with a youthful state of mind. Each one of our carefully tailored pieces offers the effortless fashion, fit, and quality that we've been synonymous with.

Over the years, the brand has blossomed into a touchstone for timeless, youthful style. Driven by a passion that has never ceased to propel our company's vision, Joseph Ribkoff has been an ally to women, dressing them with flair and perfect fit for over 65 years. From our quality and distinctly designed products to our unwavering commitment to retail partners, Joseph Ribkoff's values resonate in everything we do and create.

Today, his legacy lives on through the work of a devoted, talented team operating from the four corners of the world. Sold in over 60 international markets, Joseph Ribkoff is a global emblem of quality and elegance.

Montreal Corporate Head Office, where most of their employees are based, offers career opportunities in Design, Operations, Sales, Marketing, Finance, IT and HR as well as in the Production and Warehousing facilities.    

Objective: 

Reporting directly to the Director of legal affairs, the Paralegal will be responsible for handling a wide range of administrative, corporate legal and executive support-related tasks that vary in complexity and sensitivity.  Paralegal will be a highly resourceful team player for the Director of Legal affairs, who will be comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The position requires the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities:

• Coordinate and oversee the corporate governance for Joseph Ribkoff Inc. and its subsidiaries, which will include preparation and coordination of the signature of the various resolutions and documentations, including annual resolutions and any other resolutions that may be required from time to time.
• Prepare Mutual Non-Disclosure Agreements.
• Coordinate and oversee KYC requirements for Joseph Ribkoff Inc. and its subsidiaries.
• Manage and track agreements and renewals  
• Draft and edit correspondence, and other documentation
• Manage all expenses reporting for the Director of Legal Affairs and the legal department
• Develop and carry out an efficient documentation and filing system
• Administrative support tasks to include; correspondence, preparing various agreements, document tracking and monitoring.

Required Qualifications:

• Hold a paralegal diploma or equivalent training
• Solid & advance experience with office management systems MS Office (ERPs an asset)
• Familiarity with online calendars and cloud systems
• Strong communication skills (via phone, email and in-person)
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work
• Ability to manage multiple projects and meet deadlines in a fast-paced environment
• Effective personal, organizational and time management skills, and the ability to juggle multiple demands and prioritize tasks
• Excellent organizational/follow up skills; attention to detail, proofreading and accuracy are required.
• Advanced skills in Microsoft Outlook, Word, Excel and PowerPoint
• Excellent oral and written French & English communication skills

Joseph Ribkoff is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.