Program Financial Assistant - (Fixed term until February 12, 2027 - Mat Leave Coverage)

MOSAIC operates on the traditional and unceded Coast Salish Territories, the ancestral lands of the sḵwx̱wú7mesh, sel̓íl̓witulh, xʷməθkʷəy̓əm, qiqéyt, sc̓əwaθən məsteyəx, kʷikʷəƛ̓əm, q̓ic̓əy̓, q'ʷa:n̓ƛ'ən̓, SEMYOME and Matsqui nations where we are privileged to carry out our mission.

WHY YOU SHOULD WORK WITH US:

MOSAIC is one of Canada's largest settlement non-profit organizations. Our newcomer services change the lives of immigrants, refugees, and individuals from diverse backgrounds in Greater Vancouver and throughout BC.  Since 1976, MOSAIC has worked to strengthen communities by advocating for positive changes and supporting newcomers in building their new lives in Canada. As an employer we are committed to fostering a diverse and inclusive workplace where employees can trust that their skills and contributions are valued. We advocate for and promote equitable employment opportunities for women, Indigenous Peoples, people with disabilities, persons of diverse sexual orientation, gender identity or expression (2SLGBTQI+), and racialized individuals. We have been recognized in the 2019 List of Best Workplaces in Canada employees), the 2020 list of Best Workplaces Managed by Women and 2021 List of Best Workplaces in Canada employees) by the Great Place to Work Institute. Our employees benefit from many diverse perspectives, taking part in training opportunities for career growth.

Today the organization engages and serves over 26,000 clients per year at 47 service and community locations in Greater Vancouver through a wide range of high-quality settlement and integration programs including services geared towards youth and family, interpretation and translation, language and workplace training, counselling, and employment. As a certified living wage employer and a CARF-accredited organization, MOSAIC is among the country's largest immigrant-serving organizations and enjoys a superb reputation, a solid financial position, and a hugely compelling mission.

JOIN OUR TEAM

We are looking for an experienced and empathetic Program Financial Assistant who will provide exceptional care and service to the MOSAIC community, clients and staff Not sure if you meet 100% of the qualifications? We encourage you to apply anyway MOSAIC is an equal-opportunity employer. We encourage people from all backgrounds, spaces, and abilities to apply.

POSITION FUNCTION:

The Program Financial Assistant provides accounting, billing, and clerical support to the WorkBC Center.

KEY DUTIES AND RESPONSIBILITIES:

• Assist with preparation and maintenance of budgets specific to proposals/ongoing contracts
• Receive, code and ensure the timely processing of all invoices
• Track and reconcile billables, departmental petty cash claims, transportation claims and cheque requisitions
• Purchase, issue and maintain inventory of financial supports
• Review financial support forms for accuracy and completeness, and ensure adherence to policies for eligibility and ceiling maximum
• Support staff in maintaining up to date client billable information
• Respond to Ministry audits, investigate and revise discrepancies as required by role
• Communicate with external vendors for account and EFT authorization information
• Assist team to follow up with clients and service providers for supporting documentation required for milestone fees and performance fees
• Prepare and update client payment spreadsheets to keep track of payments, reimbursements, and balances
• Maintain employee attendance/payroll systems including collection and entry of monthly timesheets (vacation entitlement, overtime, etc.)
  

QUALIFICATIONS:

Knowledge: 

Standard office equipment, bookkeeping, Employment Standards, and payroll procedures

Education: 

• High School completion and some college, vocational or technical training, and/or comparable experience
• Certificate (or appropriate combination of courses) in Office Administration, Clerical Support, or Accounting is a requirement

Skills: 

• MS Office suite, database software, accounting software
• Interpersonal skills
• Administrative skills
• Attention to detail
• Facility and accuracy with numbers
• English communication skills, other languages an asset
• Cultural sensitivity
• Keyboarding speed of 30-45 wpm an asset
• Organized and able to set priorities and meet deadlines
• Able to work independently and with a team
• Tactful, discrete, diplomatic, patient, flexible

Experience: Previous experience in an accounting, administrative, or clerical support position is a requirement, in addition to relevant training/education; experience in the not-for-profit sector and/or WorkBC an asset

Other: Current, satisfactory Criminal Record Check 

COMPENSATION: $ $28.81 per hour

HOURS: full-time position (35 hours per week)

The successful candidate is required to commute to the WorkBC South Surrey - White Rock office nd St. Surrey, British Columbia V4A 4N2

BENEFITS:

A competitive benefits package is provided with contracts of at least 1 year in length and which offer a minimum of 17.5 hours of work per week .

DEADLINE: February 6, 2026

IMPORTANT NOTES:

• MOSAIC is an equal-opportunity employer. We encourage people from all backgrounds, spaces, and abilities to apply
• Before applying, you must be legally permitted to work in Canada through citizenship or permanent resident status. If you have a work permit, please ensure that it allows you to work for the duration of this position.
• We are committed to creating a safe and healthy working environment for our employees. MOSAIC employees are expected to adhere to several policies and procedures such as Right to a Respectful Workplace  and Code of Conduct . As of September 18, 2023 MOSAIC's HSS-21 COVID-19 Vaccination Policy is currently suspended. Therefore, until further notice, employees are no longer required to provide a proof of vaccination. However, should circumstances change and MOSAIC deems it necessary to reinstate such Policy in order to ensure a safe workplace, MOSAIC reserves the right to require employees to provide proof of full vaccination against COVID-19 in order to be eligible to continue performing their work duties.