Über
Blue Ant Media is looking for an experienced self-starter to join their Technology department as an Operations Coordinator, reporting to the Director, I.T. and Program Management.
This role is a hybrid position requiring in-office attendance at our head office in Toronto for a minimum of three (3) days per week.
Salary Range - $50,000 - $55,000
Core Responsibilities & Duties
Manage technology department budgets (i.e., I.T., Media Services and Master Control)
Process technology department purchase orders/invoices and expense reports in NetSuite, including license renewals and credit card statements (i.e., frequency can be daily, bi-weekly, monthly)
Process monthly internal invoices in NetSuite and follow-up with stakeholders as required.
Track month-to-month department operational expenses and capital expenses
Liaise with finance on budget forecasting
Track amortization of licenses over multiple fiscal years
Manage corporate cell phone plan, SaaS and internal software licensing
Facilitate and be the point of contact with 3rd party technology vendors, from creating purchase orders, receiving invoices to ensuring full payment
Providing comprehensive administrative support to the technology team, including travel coordination, expense management, and general operational assistance
Other special projects to support the department as needed
Qualifications and Experience
Minimum 2 years of administrative finance or technology related experience
Proficient in Microsoft 365, including Word and Excel (i.e., intermediate level; formulas and custom formatting)
Good financial understanding (budgets, P&L, POs, invoices, forecasting)
Comfortable handling budgets over $1 million
Experience with NetSuite preferred
Experience with handling budgets, tracking expenses, etc. is an asset
Must have initiative and organizational skills
Excellent project management and organizational skills; adept at applying new knowledge and learning to create and improve processes
Willingness to work effectively both independently and on a team
Effective communication skills both oral and written
Ability to multi-task a variety of functions while maintaining a high degree of accuracy
While we may use digital tools to support the efficiency of our recruitment process, we do not use Artificial Intelligence (AI) to screen, assess or select candidates. Applications are personally reviewed by a member of the Talent Acquisition team or one of the hiring leaders, ensuring a fair and human-centered experience or all applicants.
Sprachkenntnisse
- English
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