Administrative Assistant

The Skirball Cultural Center seeks a Temporary Part-Time Administrative Assistant to support our Operations and Accounting teams. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities with accuracy and discretion. The position will provide essential administrative and clerical support to ensure smooth day-to-day operations, for 24-30 hours per week, with the possibility of contract renewal.

Key Responsibilities:

• Perform general administrative tasks, including filing, data entry, and document management.
• Create, maintain, and update department files
• Respond to internal and external inquiries promptly and professionally.
• Responsible for invoice processing, purchase orders, expense tracking, and timely reconciliations and coordination with accounting for corrections.
• Maintain accurate records and ensure compliance with company policies.
• Prepare reports and assist with special projects as assigned.
• Assist with the receipt and distribution of incoming and outgoing mail and packages
• Maintain office supplies inventory; assist with the coordination of maintenance, repair, and/or replacement of office equipment
• Attend staff meetings, take detailed notes, and prepare and distribute meeting minutes.
• Plan, organize, and coordinate department meetings, events, and training sessions
• Assist with special events and minor projects as needed
• Assist Accounting with various filing and administrative responsibilities
• Coordinate travel arrangements for staff

Qualifications, Experience & Attributes:

• 1–2 years in an administrative support role.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with integrity.
• Detail-oriented, dependable, adaptable, and proactive problem solver.

Physical and environmental demands of the job: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds.