Administrative Specialist

Comprehensive Benefits Package  
•   Tuition Discounts  
•   Career Advancement    

SOUTHWESTERN PA HUMAN SERVICES, INC.

Full-Time

Charleori, PA

Overall Function:

Provides administrative support and office services by implementing administrative systems, procedures, and monitoring administrative projects.

Essential Function:

• Contributes to team effort by accomplishing related results as needed, coordinating and/or facilitating workflow.
• Provides quotes and places orders for IT-related equipment and supplies. Tracks orders and confirms the accuracy of orders placed.
• Provides general administrative and office support, including mailing, scanning, faxing, and copying for management.
• Maintains electronic and hard copy filing systems in an accurate, logical, and timely manner.
• Maintains a database and other reference materials related to asset management.
• Coordinate meetings and conference calls as needed or requested.
• Demonstrates excellent customer service skills.
• Coordinates between departments and operating units in resolving day-to-day administrative and operational problems.
• Performs multifaceted general administrative and office support.
• Prepares and edits correspondence, reports, and presentations.
• Serves as backup coverage to clerical assignments within the corporation
• Ability to perform basic IT Administrative tasks such as creating new accounts, unlocking accounts, changing passwords, and deactivating accounts, including basic help desk support.
• Other duties as required
• Adheres to all policies, laws, regulations, and codes of ethics and confidentiality as outlined by federal and state laws, and agency policies and procedures.

• Associate Degree in Business or five years' experience; or any equivalent combination of skills, experience, and training may be considered at the discretion of the agency.
• Demonstrated knowledge and proficiency with Microsoft Word and Outlook.
• Demonstrated knowledge of office procedures and organizational skills. 
• Demonstrated ability to establish and maintain effective working relationships with internal staff and external vendors and providers. 
• Demonstrated knowledge and proficiency with Excel spreadsheets.
• Interest in Information Technology
• Must not be excluded from participation in Medicare, Medicaid, or any other federal health care program.
• Must successfully obtain Criminal History Clearance from the PA State Police, Child Abuse Clearance from the PA Department of Human Services, and FBI Fingerprint Clearances.
• Must be able to travel to multiple sites within the SW Pennsylvania region.

Available Benefits:

• Medical and dental benefits for eligible employees.
• Retirement plan with potential for agency match.
• Tuition discounts with partnering colleges and universities.
• Career advancement opportunities.
• Generous time off for eligible employees.
• Be an SPHS Hero

EQUAL OPPORTUNITY EMPLOYER