Senior Executive Assistant

Job Summary
We are seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional office management skills, be adept at handling complex scheduling, and demonstrate proficiency in various administrative tools. This role offers an opportunity to work in a dynamic environment where attention to detail, professionalism, and excellent communication are essential. The Senior Executive Assistant will play a pivotal role in ensuring smooth daily operations and supporting strategic initiatives.

Duties

• Manage and coordinate complex calendars using Microsoft Outlook Calendar and Google Workspace, including scheduling meetings, appointments, and travel arrangements
• Provide executive administrative support such as drafting correspondence, proofreading documents, and transcription of audio files
• Oversee office management tasks including filing, data entry, and maintaining organized records
• Assist with event planning for corporate meetings, conferences, and special events
• Handle multi-line phone systems with professional phone etiquette and direct calls appropriately
• Utilize QuickBooks for basic bookkeeping tasks and expense tracking
• Support project coordination efforts by tracking deadlines, preparing reports, and facilitating communication among team members
• Manage personal assistant responsibilities as needed, including personal scheduling and errands coordination
• Maintain high standards of organization through filing systems and document management tools like DocuSign for electronic signatures
• Provide front desk support and customer service to visitors and callers

Qualifications

• Proven experience as an executive assistant or in a similar administrative role with office management responsibilities
• Strong organizational skills with the ability to prioritize tasks efficiently
• Excellent typing speed and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with Google Workspace applications
• Demonstrated experience with calendar management tools such as Microsoft Outlook Calendar and Google Calendar
• Familiarity with QuickBooks, DocuSign, transcription services, data entry, and clerical procedures
• Exceptional communication skills with professional phone etiquette and customer service experience
• Ability to handle multiple projects simultaneously while maintaining accuracy and attention to detail
• Experience in event planning, project coordination, bookkeeping, proofreading, and office experience preferred
• High level of computer literacy with proficiency in office software applications and multi-line phone systems

This position requires a dedicated professional who is proactive, resourceful, and capable of managing diverse responsibilities efficiently.

Job Type: Full-time

Pay: $55, $62,000.00 per year

Benefits:

• Paid time off

Work Location: In person