Administrative Assistant

(Hybrid: 4 days onsite, 1 day remote per week – flexible)

Schedule: Standard business hours, Monday–Friday 8am to 5pm

Compensation: $25.00 per hour

• High school diploma or equivalent.
• 2+ years in a customer- or employee-facing role (HR, benefits, payroll, union environment, or leave administration experience a plus).
• Proficiency with Microsoft Office (Excel, PowerPoint, Word).

• Associate's or Bachelor's degree in a related field.
• Workday experience or familiarity with HRIS systems.

• Administer Sick Leave & LOA: Review and process sick leave and medical leave applications (short-term and long-term) in alignment with policies, union contract language, and applicable regulations.
• System Accuracy: Ensure correct and timely data entry in the payroll/attendance system.
• Coordinate Communications: Notify and partner with Security, Training, HR, and employee departments regarding leave status and return-to-work updates.
• Inbox & Forms Management: Manage the Kankakee medical inbox, respond to inquiries, and process medical documentation promptly.
• Labor Proceedings Support: Participate in grievance meetings related to medical leave matters and attend arbitration hearings when medically related absences result in termination.
• Recordkeeping & Compliance: Maintain medical records, absence forms, and doctor's notes in compliance with PHI and HIPAA requirements.
• Site Wellbeing Support: Assist the Kankakee Wellbeing Committee with monthly site-wide initiatives.
• Project Support: Assist the Global Benefits team with special projects and tasks as needed.

Job Type & Location

This is a Permanent position based out of Bradley, IL.

The pay range for this position is $ $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending