contracts management specialist 3

DEPT OF TRANSPORTATION

Be a part of an innovative and collaborative team driving a safer transportation system for Arizona.
CONTRACTS MANAGEMENT SPECIALIST 3
Job Location:

ENGINEERING CONSULTANT SECT

205 S 17th Ave.,

Phoenix, AZ 85007

Posting Details
Salary Range: $56, $66,226.88

Anticipated Salary: $61,226.88

Grade: 20

Closing Date: 12/22/2025

Job Summary
This position serves as a Contract Specialist for the Engineering Consultants Section (ECS) Consultant Contracts Branch. This position is responsible for the management of contracts in various stages of contract management. Provides technical support and guidance to ADOT staff, other local and state governmental agencies, and private industries . Ensures contracts are compliant with contract terms and conditions, as well as federal and state statutes (including Arizona Prompt Pay Law-ARS Negotiates difficult, complex, time-sensitive contracts/projects and/or manages. Conducts and/or participates in internal quality process improvement teams which collaboratively work to prepare, recommend, and implement procedural changes. Prepares Request for Statement of Qualifications packages; prepares new contracts from inception to execution of contract; trains ADOT personnel in the contracting process; monitors contracts and related expenditures; creates resolutions for problems; processes final audits, progress payments, contract modifications, and contract extensions; assists in preparation of fiscal and statistical reports and performs special projects as requested.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties
Process Contract Modifications on active contracts based on each contract's terms and conditions. Ensure modifications are processed in accordance with current ECS contract modification processes and are complete, accurate, and compliant with contract terms and conditions

Perform all tasks related to the advertisement and selection of all contract types, including preparation of the Request for Statement of Qualifications and consultant selection.

Process Requests for Payments on active contracts based on each contract's compensation clause, ensuring compliance with the Arizona Prompt Pay Law (ARS In partnership with ADOT Finance Department/ADOT Project Manager, ensure TRACS numbers are open/correct, and funding is available.

Knowledge Of
Knowledge, Skills & Abilities (KSAs):

• Federal/State Laws/Statutes to ensure compliance of all contract requirements terms & conditions through the life of the contract;
• Correct understanding & good use of legal contractual language ;
• Online evaluation criteria/process/ analysis techniques to review, analyze, evaluate and/or determine action(s) required to process various documents received;
• Terminology required to prepare documents that are acceptable to ADOT, in the best interest/protecting the liability of the State;
• Operational procedures of an engineering organization to determine appropriate-ness of proposed costs during contract negotiations;
• Microsoft Excel, Word, Adobe Acrobat, and Google products.
• Fundamentals of budget development/expenditure control/ funding rules/regulations to determine type of contract compensation.

Skill In

• Organizing and prioritizing work assignments to ensure no project delays while processing contracts and/or agreements;
• Reviewing and approving