Clinical Contracts Assistant

Job Title:
Clinical Contract Assistant

Location:
Sylmar, CA (Preferred) or Plano, TX, or Maple Grove, MN

Start Date:
1/12/2026

Duration:
12 month contract, with opportunity for extension

Position Summary

Working under the direction of the Contracts Manager, applies general knowledge of business developed through education or past experience. No supervisory responsibilities; accountable for personal contribution to team. Uses existing procedures to solve standard problems; analyzes information and standard practices to make judgments. Works within standardized procedures and practices to achieve objectives and meet deadlines; Supports team with entry level tasks. Exchanges straightforward information, asks questions and checks for understanding.

WHAT YOU'LL DO

• Creating and negotiating Amendments
• Preparing study-site specific budget drafts
• Sending initial contract/budget email to invited sites within specified timelines
• Periodic follow up with sites
• Submitting finalized contracts for signatures
• Scanning of fully executed contracts and revised Investigator agreements
• Uploading of documents to electronic trial master file system and maintaining status notes
• Attending calls and providing regular status updates as required
• Filing of hard copy contracts
• Preparing NTA agreement templates and sending out to sites
• Licensing requests
• Supporting Contracts Manager & Associates as required on assigned tasks

Required

• Minimum of 1-3 years related work experience in Contracting
• Associate Bachelor's Degree in Business Administration, a related field, or equivalent.
• Negotiations/Skills in redlining documents and analytical experience or equivalent.
• Familiarity with grant and contract requirements, policies, and procedures including, but not limited to:
• Clinical and AdvaMed Code of Ethics on Interactions with Health Care Professionals.
• Knowledge and understanding of GCP, ICH, GLP and other federal, state, industry rules and regulations governing technical aspects of clinical grants and contracts
• Ensure all required data from studies and sites to comply with regulatory and government requirements (Sunshine Act, FWA, Human Subject Protection training, Clinical Insurance).
• Requires a demonstrated knowledge of the practices/procedures of the function, company polices, and programs.
• Requires demonstrated written and verbal communication, interpersonal, presentation, technical, analytical, statistical, organizational, and follow-up skills, the ability to meet deadlines as well as the ability to converse effectively with all levels of employees.
• Consistently demonstrates the ability to understand and take effective approaches to varying levels of communication that would be most efficient and productive.
• Must be able to demonstrate and use discretion in exercising work assignments and handle sensitive/confidential information in an effective manner.
• Must have the demonstrated ability to understand and comply with applicable government regulations and Company operating procedures, processes, policies, and tasks.
• Must have demonstrated personal computer skills including a working familiarity with relevant word processing, database, and spreadsheet applications (i.e., Microsoft Word, Excel and Access). Some evaluation, originality, and/or ingenuity required.

Preferred

• Bachelor's Degree in Business Administration, a related field, or equivalent.
• Sponsor Pharma or Biotech experience preferred. Direct knowledge of Sponsor Clinical
• Contracting and clinical research preferred.