Receptionist/Administrative Assistant

Job Overview
We are seeking an energetic and highly organized Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring a warm, professional, and efficient experience. Your multitasking skills and attention to detail will support smooth office operations, manage schedules, handle correspondence, and provide exceptional customer service. This position offers a fantastic opportunity to develop your administrative expertise in a fast-paced environment that values proactive communication and organizational excellence.

Responsibilities

• Greet visitors and clients promptly, professionally, and courteously at the front desk or reception area
• Manage multi-line phone systems with excellent phone etiquette, directing calls accurately and efficiently
• Handle incoming emails, messages, and correspondence with precision and timely responses
• Maintain organized filing systems, both physical and digital, including data entry and document management
• Schedule appointments, manage calendars, and coordinate meetings using tools like Google Workspace or Microsoft Office
• Assist with office management tasks such as ordering supplies, maintaining inventory, and overseeing general administrative functions
• Support bookkeeping activities using QuickBooks or similar accounting software when necessary
• Proofread documents for accuracy and clarity before distribution
• Provide customer support by addressing inquiries professionally and resolving issues promptly
• Perform clerical duties including photocopying, scanning, faxing, and preparing reports or presentations

Experience

• Prior office experience or administrative support roles demonstrating strong organizational skills
• Proven proficiency with computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience managing multi-line phone systems and practicing professional phone etiquette
• Bilingual abilities are a plus to serve diverse clients effectively
• Familiarity with data entry, filing systems, and basic bookkeeping (QuickBooks preferred)
• Creating weekly staff schedule
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Clocking student attendance

Join us to be part of a vibrant team where your organizational talents shine This role is paid and designed to foster growth in administrative expertise while supporting our mission to deliver exceptional service. We value proactive professionals who thrive on creating positive experiences for everyone they serve.

Job Type: Part-time

Pay: $ $15.00 per hour

Expected hours: 35 per week

Education:

• Associate (Preferred)

Work Location: In person