Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for creating a smooth-running office environment. Whether managing schedules, handling correspondence, or assisting with bookkeeping tasks, you will be the backbone of our administrative functions, ensuring everything runs seamlessly and professionally.

Responsibilities

• Serve as the front desk ambassador by greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Manage calendar appointments, schedule meetings, appointments, and coordinate events to optimize team productivity.
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and invoicing purposes.
• Handle clerical duties such as filing, proofreading documents, and organizing office supplies to ensure an efficient workspace.
• Provide exceptional customer support via phone or email, addressing inquiries promptly and professionally.
• Assist with office management tasks including inventory control, supply ordering, and maintaining a clean and organized environment.

Qualifications

• Proven experience in an office setting with strong clerical skills and familiarity with office management procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and basic computer literacy.
• Experience with QuickBooks or bookkeeping software is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong communication skills including bilingual abilities are a plus; must demonstrate professional phone etiquette.
• Previous experience as a receptionist or medical/dental receptionist is advantageous.
• Demonstrated ability to handle multiple responsibilities such as data entry, filing, proofreading, and calendar management efficiently. Join us to be part of an energetic team dedicated to excellence We value proactive individuals who thrive on organization and customer service excellence—help us create a positive impact every day through your administrative expertise

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings