Administrative Assistant

• Join an Agency that strives to provide services to strengthen Indigenous families culturally and spiritually
• Receive a competitive salary of $50,190.86 to $56,546.21 per year PLUS a comprehensive benefits package
• Take on a challenging role that provides membership in the Public Service Pension Plan

• Assist SAJE Transition Workers in ensuring contracts are uploaded to the SAJE Drive and payments are processed on time. 
• Monitor and communicate with SAJE Transition Workers regarding upcoming contract expirations.
• Provide Child and Youth Engagement support for engagement activities, including scheduling, preparing materials, and tracking participation.
• Assist with organizing cultural and community events for youth engagement.
• Handles incoming and out-going correspondence daily, maintains accurate records, and completes courier slips when necessary.
• Prepare program materials, documentation such as correspondence, reports, statistics, and records using a variety of Windows based applications as requested. 
• Maintains program client files and/or general filling systems
• Responsible for opening and closing electronic records in a timely manner.
• Provides reception & backup coverage.

• Education, Training and Experience:
• A certificate in an administrative program; and
• Minimum three years' experience working in an office setting.
• An equivalent combination of education and experience may be considered.
• Knowledge of various filling systems and maintenance.
• Knowledge of office practices and procedures.
• Aptitude for computer applications and ability to navigate the internet. 
• Proficiency in using Windows based computer applications including spreadsheets (Excel), word processing (Word), power point and other standard computer applications.
• Ability to type 50 wpm.

• Relational Engagement
• Leadership
• Collaborative Planning and Decision Making
• Emotional Competency
• Resilience
• Cultural, Spiritual Expression

• Proven work experience in administration or similar role in a fast pace and stressful work environment.
• Proficiency in using Windows based computer applications including MS Office (Teams, Outlook, Excel, Work, Word, and PowerPoint) and other standard computer applications.
• An ability to quickly learn new computer applications and programs.
• Ability to type 50 wpm keyboarding is required.
• Knowledge of and ability to maintain filing systems.
• Ability to work effectively and cooperatively with team members, other VACFSS colleagues, and personnel of other agencies in the community.
• Ability to work with clients in a respectful and culturally sensitive manner.
• Ability to engage with emotionally heightened clients or clients facing stressful situations.
• Well-developed interpersonal skills.
• Good written and verbal communication skills.

• This position requires Union membership.
• Applications will be accepted from applicants of all genders.
• Preference may be given to qualified Indigenous candidates as per Section 41 of the Human Rights Code
• This position requires the incumbent to be available in the office. Remote work is unavailable.

• Extended health and dental 
• Group life and AD&D
• Employee and Family Assistance Program
• 100% employer-paid premiums 
• 3 weeks of vacation 
• Public Service Pension Plan
• Access to VACFSS' Staff Support Counsellor
• Access to Indigenous Cultural Teachings as coordinated by the Agency
• Participation in the Accumulated Time Off (ATO) Program  

Please visit our careers page to see more job opportunities