Payroll & HR Associate

We are a premier provider of live entertainment for weddings, corporate events, and private parties throughout the NYC, NJ, and CT regions. Our company is renowned for curating unforgettable music experiences, delivered by our roster of top-tier bands, DJs, and entertainers. We are currently seeking a Full-Time Payroll/HR Associate to join our dynamic team in Hicksville, NY. This role is ideal for someone who is highly organized, detail-oriented, and passionate about HR and payroll.

• Maintain up-to-date records in Paychex Flex for hires, terminations, and changes.
• Manage HRIS and implement process improvements as needed.
• Assist with biweekly payroll processing.
• Run ad hoc reports, including 401(k) census and headcount data.
• Prepare offer letters and manage all onboarding paperwork.
• Complete and file I-9 forms and establish employee records.
• Enter and update employee data in HRIS (Paychex Flex).
• Ensure ACA compliance and assist with 1095-C distribution.
• Coordinate required state compliance training, such as sexual harassment prevention.
• Draft job postings and coordinate interview scheduling.
• Assist in screening candidates as needed.
• Serve as a resource for employee benefit inquiries.

• 3+ years of payroll processing experience in Paychex Flex.
• Experience with pivot tables and GL postings in payroll.
• Biweekly and weekly payroll experience.
• Proficiency with payroll and HRIS platforms, preferably Paychex Flex.
• Solid knowledge of HR practices and employment law.
• Strong Microsoft Office skills, especially in Excel and Word.
• Excellent communication, interpersonal, and organizational skills.
• High attention to detail and ability to maintain confidentiality.

• Experience with onboarding or benefits administration.
• Experience in creating job descriptions for hiring purposes.
• Union experience is beneficial.
• PHR or SHRM-CP certification is a plus.

The position is based in our Hicksville, NY office, with working hours from 9 AM to 5 PM or 10 AM to 6 PM, offering some flexibility. Enjoy the benefits of a company-sponsored medical plan, 401(k) with company match, paid vacation and sick leave, and access to voluntary dental, vision, and Aflac insurance plans. You will work in a supportive environment that encourages growth in payroll and HR knowledge and skills. Join a vibrant and creative industry with a passionate team.

This is a Contract to Hire position based out of Hicksville, NY.

The pay range for this position is $ $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending